Administrative Coordinator (M/F) – Central African Republic

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Médecins du Monde, a medical association campaigning for international solidarity, has been committed for over 40 years to treating the most vulnerable populations here and there, to bearing witness to the obstacles observed in access to care and to obtaining lasting improvements in health policies for all.

An independent association, Médecins du Monde acts beyond care by denouncing attacks on dignity and human rights and by fighting to improve the situation of vulnerable populations.

In France and internationally in nearly 30 countries, our actions aim to facilitate access to the healthcare system through our 6 priority fights:

• Sexual and reproductive rights and health
• Migration exile rights and health
• Risk reduction
• Environmental health
• Health systems
• Humanitarian spaces

Present in the Central African Republic since 1996, the association has set up numerous programs: an HIV-AIDS project in the city center of Bangui, the deployment of several emergency mobile clinics throughout the country from 2019 to 2022 or our current program in Bouca focusing on strengthening the quality of medical interventions in communities.

Today, the intervention strategy for the coming period provides for a consolidation of the project in Bouca (financed by GFFO until June 2025) by focusing on the quality of our support, accountability, the development of new actions aimed at improving coverage of access to basic services for populations affected by new shocks.

It will also involve working from this year on the exit strategy by prioritizing actions with higher added value in terms of empowering the health facilities (FOSA) supported but also developing new projects in the provinces and the capital.

The post

Under the hierarchical responsibility of the general coordinator, you define, plan and supervise the implementation of frameworks, procedures and policies in terms of human resources, financial, accounting and budgetary management, in compliance with the Central African context and legislation, and the policies and values ​​of the association.

In addition, you provide technical support to operational teams on the HR and financial management of the mission, while directly managing the Human Resources/Finance department team.

More specifically, your main responsibilities are as follows:

Financial, accounting and budgetary management

• Provide supervision, control and accounting consolidation of the mission
• Ensure and validate the monthly country accounting closure
• Develop and monitor mission-related budgets
• Define, monitor and control the implementation of the mission’s cash management
• Analyze financial information, ensure compliance with mission financing plans and donor contracts and anticipate potential financial risks
• Prepare for internal and external audits
• Assist the general coordinator in fundraising and donor relations
• Develop and implement mission-specific procedures
• Ensure compliance with the country’s tax rules and prepare tax returns and payments
• Provide training and monitoring of partnerships for financial aspects

HR strategy

• Adapting HR policy to mission strategy
• Ensure the implementation of the mission’s HR procedures and review them as needed
• Participate in writing the HR part of project proposals
• Ensure the dissemination of the PSEA policy and participate in its implementation

Recruitment and training

• Ensure transparent recruitment processes are in place
• Check that job profiles are compliant and validate job openings
• Ensure the correct application of rules in terms of recruitment and annual evaluations
• Ensure that all employees benefit from formalized annual performance reviews and follow up with managers
• Ensure relations with external service providers within the framework of the training policy

Personnel and payroll management

• Supervise the establishment, monitoring and termination of employment contracts for employees under national law
• Monitor the maintenance of personnel files and the archiving of documents
• Ensure compliance with labor legislation and internal rules, particularly with regard to payroll
• Supervise HR document audit processes
• Produce monthly and ad hoc reporting of data requested by headquarters, authorities and donors.

Gestion administrative

• Ensure fiscal and legal monitoring of the mission with regard to the country’s institutions
• Participate in the negotiation and formalization of agreements and contracts
• Ensure monitoring of mission registration procedures with the relevant authorities
• Finalize the implementation of the national salary policy, social benefits and monitor contracts
• Monitor disciplinary processes and ensure their legal compliance in conjunction with a labor law attorney
• Establish and monitor the annual budget of the HR department, validate position openings, carry out cost calculations and financial projections necessary for the development of projects

Reporting

• Participate in the reflection on the evolution of the mission and the programming of new projects and/or reorientation
• Draft the financial sections of funding requests and interim and final donor reports

Representation

• Participate in inter-admin meetings with other NGOs
• Ensure official representation for the administrative management of the mission with the competent authorities

Profile sought

• Higher education bac+3 in management or accounting and/or human resources management
• Minimum two years’ experience in a similar position
• Experience in an emergency context desirable
• Proficiency in budget analysis skills
• Knowledge of payroll management and administration
• Proficiency in personnel management (procedures, policies, professional interviews, recruitment)
• Very good command of Word, Excel and SAGA
• Fluency in spoken and written French is essential – English is an asset

Conditions of employment

• 12 month fixed-term contract / Full time
• Position to be filled as soon as possible
• Gross monthly salary of 3306 euros
• Status: supervisor
• Pose based in Bouca with regular trips around the country
• Equivalent to 13th month paid in 2 installments – from 6 months of actual work seniority
• Expatriation bonus of 10% of gross salary per month
• Coverage of transportation (home – mission), visas, vaccinations
• Accommodation in a collective house
• 22.5 RTT / an
• 5 weeks of paid vacation / year
• Mutual insurance (60% participation by MdM and 40% by the employee)
• Insurance (repatriation, etc.)
• Médecins du Monde promotes the training and internal mobility of its employees

Find the conditions and benefits for our international expatriate positions: https://bit.ly/3g2xFrh

As part of the system to combat the financing of terrorism and money laundering, any selected candidate may be subject to background checks on international exclusion lists (United Nations, European Union, France, United States, etc.). This information is treated confidentially and archived on a secure server. For more information on the processing of personal data in this system: http://bit.ly/3CSTDYO

NO APPLICATIONS WILL BE PROCESSED BY TELEPHONE

Médecins du Monde reserves the right to close recruitment before the deadline for submitting applications.

MdM is committed to the integration of people with disabilities and fights against all forms of discrimination.

How to apply

Follow this link to apply: https://apply.workable.com/j/8DAB222641

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