{"id":9754,"date":"2024-08-16T14:22:09","date_gmt":"2024-08-16T09:22:09","guid":{"rendered":"https:\/\/secardo.org\/national-unv-specialist-administrative-assistant-with-who-eypt\/"},"modified":"2024-08-16T14:22:09","modified_gmt":"2024-08-16T09:22:09","slug":"national-unv-specialist-administrative-assistant-with-who-eypt","status":"publish","type":"post","link":"https:\/\/secardo.org\/?p=9754","title":{"rendered":"National UNV Specialist: Administrative Assistant with WHO Eypt"},"content":{"rendered":"<p> [ad_1]<br \/>\n<\/p>\n<div class=\"tag country\">Country: Egypt<\/div>\n<div class=\"tag source\">Organization: UN Volunteers<\/div>\n<div class=\"date closing\">Closing date: 25 Aug 2024<\/div>\n<p><strong>UN National Specialist Volunteer gets the following package:<\/strong><\/p>\n<p><strong>\u2022 Volunteer Living Allowance (around EGP 52,200\/Month) \u2022 Entry Lump-Sum = USD 400 (one-time payment) \u2022 Exit Lump-Sum upon completion of contract. \u2022 Medical and life Insurance premium\/Cigna (100%) and dependents policy. \u2022 Access to UNV E-Campus for training and learning including access to LinkedIn learning. Further entitlements and information available at:<\/strong> <a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/www.unv.org\/volunteer-your-country-conditions-service\"><strong>https:\/\/www.unv.org\/volunteer-your-country-conditions-service<\/strong><\/a><strong>.<\/strong><\/p>\n<p><strong>Mission and objectives<\/strong><\/p>\n<p>The World Health Organization serves as the directing and coordinating authority for public health within the United Nations system. WHO seeks to promote health, ensure everyone can attain the highest level of health, keep the world safe and serve the vulnerable through partnerships, people and countries.<\/p>\n<p><strong>Context<\/strong><\/p>\n<p>Under the direct supervision of BTS Manager, and the overall guidance of the Director of Business Operations Services , the Assistant is a team member in the unit. Work is assigned by the supervisor who gives instructions on non-routine matters. Routine tasks are performed independently with some discretion in non-routine matters related to office procedures only. Established procedural and office guidelines are available, but where guidelines are incomplete, limited interpretation may be required to select a course of action on approach to work.<\/p>\n<p><strong>Task description<\/strong><\/p>\n<p>Under the direct supervision of BTS Manager (please complete with the function of the supervisor) the national UN Volunteer will undertake the following tasks:<\/p>\n<p>\u2022 Provide full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.<\/p>\n<p>\u2022 Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, take minutes of unit meetings, update and maintain unit filing system(paper based, electronic and database).<\/p>\n<p>\u2022 Follow up on the implementation of programme activities and ensure timely submission of unit&#8217;s contributions; respond to and act on telephone enquiries, assess the urgency of programme matters and refer them to appropriate staff for action, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate.<\/p>\n<p>\u2022 Organize the travel of the Regional Adviser and unit staff, including raising travel requests (TRs) in the General Management System (GSM), security clearance, finalizing travel itineraries and hotel bookings etc., and following up and maintaining records on the submission of duty travel reports.<\/p>\n<p>\u2022 Provide full administrative support to the unit&#8217;s inter-country meetings, draft rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.<\/p>\n<p>\u2022 Using GSM, carry out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme.<\/p>\n<p>\u2022 Initiate and process different transactions in GSM, including procurement of goods &services; completing necessary forms, obtaining approvals for APWs and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.<\/p>\n<p>\u2022 Update the unit&#8217;s webpages linked to the programmatic areas;<\/p>\n<p>\u2022 Perform Leave administration role and monitor duty travels, leave plans and compensatory leaves to ensure proper compliance and all unit staff leaves are all properly recorded in GSM;<\/p>\n<p>\u2022 Assist\/replace administrative staff in the Department, and perform other relevant duties within their scope of responsibility as required. Results\/Expected Output:<\/p>\n<p>\u2022 Follow up on daily work, clearance of administrative procedures, documents and correspondence within the unit.<\/p>\n<p>\u2022 Coordination and follow up as appropriate within the Organization.<\/p>\n<p>\u2022 Respond to routine queries, follow up on correspondence on pending matters within Organization outside duty station.<\/p>\n<p>\u2022 Follow up on correspondence on pending matters from outside the Organization.<\/p>\n<p>\u2022 A final statement of achievements towards volunteerism for development during the assignment, such as reporting on<\/p>\n<h2 id='eligibility-criteria'  id=\"boomdevs_1\"><strong>Eligibility criteria<\/strong><\/h2>\n<p><strong>Age<\/strong><\/p>\n<p>18 &#8211; 80<\/p>\n<p><strong>Nationality<\/strong><\/p>\n<p>Candidate must be a national or legal resident of the country of assignment.<\/p>\n<h2 id='requirements'  id=\"boomdevs_2\"><strong>Requirements<\/strong><\/h2>\n<p><strong>Required experience<\/strong><\/p>\n<p>5 years of experience in progressive administrative experience. \u2022 Excellent information technology skills, including word-processing, database applications, presentation software and internet, \u2022 Evidence of ability to think strategically; to express ideas clearly; to work independently and in teams; to demonstrate a sense of self-assuredness combined with cultural and gender sensitivity, \u2022 A strong commitment to public health; an interest in adapting to varied physical and professional environments and a desire to work with people with different language, national and cultural backgrounds.<\/p>\n<p><strong>Area(s) of expertise<\/strong><\/p>\n<p>Administration, Economics and finance<\/p>\n<p><strong>Languages<\/strong><\/p>\n<p>English, Level: Fluent, Required Arabic, Level: Fluent, Required<\/p>\n<p><strong>Required education level<\/strong><\/p>\n<p>Bachelor degree or equivalent in in Business Administration, Social Sciences or related field an asset.<\/p>\n<p><strong>Competencies and values<\/strong><\/p>\n<p>\u2022 Communication, \u2022 Teamwork, \u2022 Respecting and promoting individual and cultural difference \u2022 Producing results, \u2022 Moving forward in a changing environment.<\/p>\n<h3 id='how-to-apply'  id=\"boomdevs_3\">How to apply<\/h3>\n<p>You can apply from below link:<\/p>\n<p><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/app.unv.org\/opportunities\/1764519243762944\">Administrative Assistant- UVP UNV<\/a><\/p>\n<p>Closing date: 25 Aug<\/p>\n<p>[ad_2]<br \/>\n<br \/><a href=\"https:\/\/reliefweb.int\/job\/4086203\/national-unv-specialist-administrative-assistant-who-eypt\">Source link <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>[ad_1] Country: Egypt Organization: UN Volunteers Closing date: 25 Aug 2024 UN National Specialist Volunteer gets the following package: \u2022 Volunteer Living Allowance (around EGP 52,200\/Month) \u2022 Entry Lump-Sum = USD 400 (one-time payment) \u2022&#46;&#46;&#46;<\/p>\n","protected":false},"author":1,"featured_media":8111,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"_eb_attr":"","footnotes":""},"categories":[163],"tags":[631,632,3217,918,658,2661],"course":[],"event":[],"internship":[],"class_list":["post-9754","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-international-jobs-2","tag-administrative","tag-assistant","tag-eypt","tag-national","tag-specialist","tag-unv"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - 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