Closing date: 18 Aug 2024<\/div>\n
Job Title<\/strong>: Head of Programmes Department: Programme<\/p>\nContract Type<\/strong>: Fixed Term \u2013 12 months, Subject to extension basis performance and Funding.<\/p>\nJob Family:<\/strong> Programme<\/p>\nReports to:<\/strong><\/p>\nDirector, ActionAid Arab Region<\/p>\n
Location:<\/strong><\/p>\nAmman with frequent travels in the region<\/p>\n
Direct Reports:<\/strong><\/p>\nProgramme Manager (x2), PQMEAL Coordinator<\/p>\n
Role Overview:<\/strong><\/p>\nThe Head of Programme is overall responsible for the development and implementation of ActionAid Arab Region (AAAR)programmes aligned to AAAR Strategy Paper and ActionAid International (AAI) Strategy Implementation Framework. He\/she leads the programme unit and is overall responsible for grants management to ensure that all programmes are implemented according to donor and ActionAid affiliate contracts and AAAR policies & procedures.<\/p>\n
The Head of Programme is also responsible for the fundraising for AAARs programmes, which is done in close collaboration with a range of stakeholders such as relevant AAAR staff, local partners, ActionAid affiliates, AAI fundraising team, short-term Consultant and the Regional Director of AAAR.<\/p>\n
The Head of Programme is an integral part of the Senior Management Team (SMT) and hereby co-responsible for AAARs overall management and continued strategy development.<\/p>\n
Accountabilities<\/p>\n
Key Accountabilities \/ Responsibilities<\/strong><\/p>\nKey Activities<\/strong><\/p>\nProgram\/strategy development & fundraising<\/p>\n
\u2022 In close collaboration with the Regional Director ensure that the AAAR Fundraising Strategy is updated and implemented.<\/p>\n
\u2022 Lead the development of Concept Notes, programme proposals aligned with AAAR strategic priorities in close coordination with AAAR staff, local partners, and AA Affiliates.<\/p>\n
\u2022 Maintain, develop and nurture new strategic relationships with relevant donors, ActionAid Affiliates, INGOs and other key actors.<\/p>\n
\u2022 In close collaboration with the Regional Director ensure that the AAAR Strategy Paper is updated in alignment with regional needs and AAI strategic framework e.g., Strategic Implementation Framework (SIF) 2.<\/p>\n
\u2022 Lead the Fund Raising Function with the related programme and Fund Raising Staff.<\/p>\n
Grants Management<\/strong><\/p>\n\u2022 Overall responsible for the management of grants related to AAARs programmes<\/p>\n
\u2022 Overall responsible for compliance with donor\u2019 contracts and AAAR policies, e.g., ensuring that Programme\/project Managers are arranging grant opening meetings with key stakeholders, induction meetings with partners and relevant AAAR staff.<\/p>\n
\u2022 Overall responsible for timely submission as per the donor grant compliance requirements and quality narrative and financial reports to AA Affiliates.<\/p>\n
\u2022 Ensure timely communication with donors and ActionAid Affiliates who are donor stewards.<\/p>\n
\u2022 Ensure close coordination with Head of Finance & Administration related to grant management.<\/p>\n
Program Implementation<\/strong><\/p>\n\u2022 Overall responsible for ensuring that planning of programme activities is done in close collaboration with local partners, technical officers and other key stakeholders.<\/p>\n
\u2022 Overall responsible for ensuring the development of MoUs with local partners, reflecting mutually agreed roles and responsibilities related to relevant programmes.<\/p>\n
\u2022 Overall responsible for ensuring the development of mutually agreed partner capacity support plans.<\/p>\n
\u2022 Overall responsible for the development of a MEAL framework guiding Programme staff.<\/p>\n
\u2022Overall responsible for ensuring the development of MEAL plans in close coordination with Programme\/project Managers, Technical Officers, MEAL Focal and local partners, e.g., baseline surveys, regular monitoring, support, and learning visits, annual partner review meetings.<\/p>\n
\u2022 Overall responsible for ensuring that the Programme Team works in accordance with AAAR Partnership Policies and Guidelines \u2013 hence ensure a close collaboration with local partners, including coordination of technical support.<\/p>\n
\u2022 Ensure proper systems, tools and mechanisms are in place for the effective implementation of the programmes.<\/p>\n
\u2022 Overall responsible for timely submission of quality reports.<\/p>\n
Programme financial management<\/strong><\/p>\n\u2022 Overall responsible for the management of the expenditure and disbursement of resources allocated to the programme department.<\/p>\n
\u2022 Review programme expenditures from the programme staff to ensure conformity to Financial Policies and Procedures Manual (FPPM).<\/p>\n
\u2022 Closely monitor and advise on programme and project spending and variance report as per organizational process and procedures.<\/p>\n
\u2022 Ensure that Programme Managers are well prepared and actively participating in Monthly Budget Holder meetings. ;<\/p>\n
\u2022 Close collaboration with the Finance Team related to budget design processes, financial reporting and all other relevant matters.<\/p>\n
Representation<\/strong><\/p>\n\u2022 Represent ActionAid in meetings with Donors, Government agencies, Clusters, ActionAid programme working group.<\/p>\n
\u2022 Attend \/ delegate attendance in key niche UN cluster meetings locally and nationally and strategically engage in important national and international level networks, forums and meetings.<\/p>\n
Communication & Campaigns<\/strong><\/p>\n\u2022 Overall responsible for the development and implementation of a Communication Plan, which ensure strategic visibility of AAAR.<\/p>\n
\u2022 Overall responsible for the development and implementation of a Campaigns Plan, which consist of relevant campaigns \u2018pieces\u2019 from the individual Programmes and others such as the Rights for Justice.<\/p>\n
\u2022 Ensure that both the Communication and Campaigns plan are well aligned with Programmes.<\/p>\n
\u2022 Ensure close supervision and support to the Communication & Campaigns Coordinator.<\/p>\n
\u2022 Ensure that AAAR pursues strategic partners in our Campaigns efforts.<\/p>\n
Annual planning and budgeting<\/strong><\/p>\n\u2022 Ensure that AAAR develops and submits annual plans to AAI as per the requirements.<\/p>\n
\u2022 In close collaboration with Programme Managers and HOFA ensure the development of budgets.<\/p>\n
\u2022 Supporting the reporting requirements as part of the ActionAid global federation Accountability and Performance framework.<\/p>\n
Staff Management<\/strong><\/p>\n\u2022 Directly supervise Programme\/project Managers and Communication & Campaigns Coordinator.<\/p>\n
\u2022 Ensure weekly meetings with Programme Managers and Communication & Campaigns Coordinator to coordinate efficient workflow.<\/p>\n
\u2022 Ensure that JDs are updated according to needs in collaboration with HR focal point.<\/p>\n
\u2022 Participate in the recruitment of relevant team members.<\/p>\n
\u2022 Ensure the development of individual Performance Management System (KPIs) for Programme Managers and Communication & Campaigns Coordinator.<\/p>\n
\u2022 Ensure regular annual and mid-term staff appraisals are conducted in line with the AAAR HROD policy.<\/p>\n
\u2022 Coordinate capacity building processes for team members.<\/p>\n
\u2022 Ensure the team has clear and meaningful understanding of the approach to achieve the intended results.<\/p>\n
\u2022 Support and supervise the Programme Managers in their management of Technical Officers and Interns.<\/p>\n
Others<\/strong><\/p>\n\u2022 Ensure adherence to AAAR values, principles and Human Rights based approach.<\/p>\n
\u2022 Ensure the compliance with AAAR policies and procedures.<\/p>\n
\u2022 Ensure alignment with AA Humanitarian signature.<\/p>\n
\u2022 Ensure compliance with humanitarian standards, e.g., CHS, etc<\/p>\n
Typical People Management Responsibility<\/p>\n
Approximate number of people managed in total 3-5 people<\/p>\n
Matrix Manager \u2013 (projects\/dotted line) NA<\/p>\n
Team Leader Yes<\/p>\n
What is the global remit? Operates in:<\/p>\n
Own country No<\/p>\n
Geographic Region Yes<\/p>\n
Financial Management Remit<\/p>\n
Financial (limits\/mandates) Super Budget Holder for all programmes within the approved Budget.<\/p>\n
Direct departmental budget:<\/strong><\/p>\nOrganisation-wide expenditure<\/p>\n
Key Relationships to reach solutions<\/p>\n
Internal (to ActionAid or team) External<\/p>\n
SMT members, Programme managers, Technical officers;<\/p>\n
Relevant ActionAid International Program and Policy teams<\/p>\n
Relevant ActionAid Affiliates Partners, Media, Government, Donors and International organisations<\/p>\n
Person Specification<\/strong><\/p>\nEducation & Certifications<\/strong><\/p>\n\u2022 Minimum a Bachelor degree in social science, development studies, political science; Master Degree or international studies are desirable<\/p>\n
Essential Experience<\/strong><\/p>\n\u2022 A minimum of 5 years in leading programmes in development work and poverty alleviation programmes international experience is preferred<\/p>\n
\u2022 Past experience of working at the Senior Management level. Past experience as HoP or similar roles is an advantage.<\/p>\n
\u2022 Experience working in Humanitarian Contexts<\/p>\n
\u2022 Experience in fundraising work with institutional\/ government and corporate donors<\/p>\n
\u2022 Experience of working in a multicultural context and collaborative<\/p>\n
\u2022 Experience in leading multiple \/ diverse teams in diverse cultures<\/p>\n
\u2022 ActionAid is an equal opportunities organisation, and women candidates meeting minimum essential qualification and experience are encouraged to apply.<\/p>\n
Language proficiency<\/strong><\/p>\n\u2022 Proficiency in English and Knowledge of Arabic will be an advantage.<\/p>\n
Essential Knowledge<\/p>\n
\u2022 Strategic planning and management<\/p>\n
\u2022 Background in one of the programme areas that AAM focuses on women\u2019s rights, governance, youth empowerment and resilience<\/p>\n
\u2022 Human Rights Based Approach to development<\/p>\n
\u2022 Staff and partner capacity development<\/p>\n
\u2022 Networking and collaboration<\/p>\n
\u2022 Corporate governance<\/p>\n
\u2022 Programme reviews, monitoring and evaluation<\/p>\n
\u2022 In-depth understanding of programming issues and policy work at state, national and international levels<\/p>\n
\u2022 Understanding of gender issues in the development context and demonstrable commitment to promoting gender equality within the organisation and in programme work<\/p>\n
Essential Skills<\/strong><\/p>\n\u2022 People management skills<\/p>\n
\u2022 Analytical skills<\/p>\n
\u2022 Critical thinking<\/p>\n
\u2022 Monitoring and evaluation<\/p>\n
\u2022 Budgeting and finance management skills<\/p>\n
\u2022 Programme management skills<\/p>\n
\u2022 Donor relationship and Funding proposal development<\/p>\n
\u2022 Good communication skills<\/p>\n
\u2022 Networking and stakeholder management skills<\/p>\n
This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.<\/p>\n
It is part of every staff member’s responsibility to contribute to AAI’s mission and comply to AAI\u2019s values, which are: Mutual respect, Equity and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility<\/em><\/p>\nHow to apply<\/h2>\n
With your CV, the motivation cover letter should be sent to: Ari.jobs@actionaid.org (only received CVs on this email will be considered) please clearly indicate which position you are applying for, you will not be considered without putting this title in the subject bar. We respect all candidates, but we can only respond to shortlisted candidates.<\/p>\n
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