{"id":6758,"date":"2024-07-04T10:46:37","date_gmt":"2024-07-04T05:46:37","guid":{"rendered":"https:\/\/secardo.org\/administration-assistant\/"},"modified":"2024-07-04T10:46:37","modified_gmt":"2024-07-04T05:46:37","slug":"administration-assistant","status":"publish","type":"post","link":"https:\/\/secardo.org\/?p=6758","title":{"rendered":"Administration Assistant"},"content":{"rendered":"<p> [ad_1]<br \/>\n<\/p>\n<div class=\"tag country\">Country: Fiji<\/div>\n<div class=\"tag source\">Organization: Pacific Community<\/div>\n<div class=\"date closing\">Closing date: 21 Jul 2024<\/div>\n<h2 id='description'  id=\"boomdevs_1\">Description<\/h2>\n<p>The <strong>Pacific Community (SPC)<\/strong> is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.<\/p>\n<p>The vision of the <strong>Educational Quality and Assessment Programme (EQAP)<\/strong> is to be \u2018The agency for educational quality in the Pacific region\u2019. Its mission is to enhance the quality of education and training for Pacific learners, so they realize the benefits of lifelong learning. EQAP seeks to promote the following core values within the context of SPC\u2019s corporate values:<\/p>\n<ul>\n<li>a culture of quality;<\/li>\n<li>a culture of continuous improvement;<\/li>\n<li>cultural and political sensitivity;<\/li>\n<li>respect for the autonomy and priorities of the education system in each Pacific Island country and territory (PICTs); and<\/li>\n<li>assimilation of the expressed needs of countries in its delivery of technical services.<\/li>\n<\/ul>\n<p>The role \u2013 <strong>Administration Assistant<\/strong> will be responsible for managing and monitoring administrative responsibilities that contribute to the successful achievement of outcomes for the various sections in EQAP, by providing direct support to the Professional Officers and the EQAP Director.<\/p>\n<p>The key responsibilities of the role include:<\/p>\n<p><strong>Administrative Support<\/strong><\/p>\n<ul>\n<li>Provide logistical support for trainings and workshops, including managing travel and accommodation arrangements for Professional Officers and participants.<\/li>\n<li>Assist in the preparation of workshop\/training\/verification materials.<\/li>\n<li>Maintain a filing system for both physical and electronic records including student applications.<\/li>\n<li>Transfer information from records into Monitoring and Evaluation templates.<\/li>\n<\/ul>\n<p><strong>Communications and Customer Service Support<\/strong><\/p>\n<ul>\n<li>Manage incoming telephone messages effectively and efficiently.<\/li>\n<li>Provide a friendly, attractive, and welcoming first impression through face-to-face interactions with visitors at the reception area.<\/li>\n<li>Communicate with the countries\u2019 focal points and SPC staff about staff travels.<\/li>\n<li>Communicate with stakeholders to ensure the production of quality assessment tasks and examination papers and their timely dispatch to the countries and designated recipients.<\/li>\n<\/ul>\n<p><strong>Finance Operations Support<\/strong><\/p>\n<ul>\n<li>Make travel arrangements, input purchase orders in Navision for ticketing and where required makes accommodation reservations for official travels and informs staff accordingly.<\/li>\n<li>Assist the Finance and Administration Assistant in raising Purchase Orders in Navision for all expenses.<\/li>\n<li>Provide effective administrative support for the payment or reimbursement of fees to consultants, markers, examiners, supervisors and other individuals contracted to carry out assessment related activities.<\/li>\n<li>Organise procurement of quotations for stationery and provision of payments.<\/li>\n<\/ul>\n<p><strong>Data Input, Verification and Assessment Support<\/strong><\/p>\n<ul>\n<li>Maintain accurate records of new and current participating schools.<\/li>\n<li>Maintain accurate records of students\u2019 details, fees, marks and results.<\/li>\n<li>Coordinate the different aspects of IA programme approval.<\/li>\n<li>Coordinate the production of high-quality assessment and examination papers through support of contracting of examiners and moderators and follow-up on their deliverables.<\/li>\n<\/ul>\n<p>For a more detailed account of the key responsibilities, please <strong>refer to the online job description<\/strong>.<\/p>\n<h2 id='key-selection-criteria'  id=\"boomdevs_2\">Key selection criteria<\/h2>\n<p><strong>Qualifications<\/strong><\/p>\n<ul>\n<li>A relevant diploma from a recognised tertiary institution e.g. diploma in administration, management, business\/business studies, communications and or office management etc.<\/li>\n<\/ul>\n<p><strong>Technical expertise<\/strong><\/p>\n<ul>\n<li>Have at least 1 to 2 years of relevant work experience in office secretarial and administration in the area of education.<\/li>\n<li>Experience in basic data gathering, data entry, data cleaning and organisation and is familiar with data analysis processes.<\/li>\n<li>Experience in organising workshop, training, conference, and meetings logistics.<\/li>\n<li>Possess excellent organising, communication and interpersonal skills; and the ability to maintain effective working relationships with people from different cultural backgrounds.<\/li>\n<\/ul>\n<p><strong>Language skills<\/strong><\/p>\n<ul>\n<li>Excellent English communication skills (oral and written)<\/li>\n<\/ul>\n<p><strong>Interpersonal skills and cultural awareness<\/strong><\/p>\n<ul>\n<li>Ability to work in a multicultural, inclusive and equitable environment<\/li>\n<\/ul>\n<h2 id='salary-terms-and-conditions'  id=\"boomdevs_3\">Salary, terms and conditions<\/h2>\n<p><strong>Contract Duration<\/strong> \u2013 <strong>Until 31 December 2026<\/strong> \u2013 subject to renewal depending on funding and performance<\/p>\n<p><strong>Remuneration<\/strong> \u2013 The <strong>Administration Assistant<\/strong> is a band 5 position in SPC\u2019s 2024 salary scale, with a commencing taxable salary range of FJD 1,558-1,948 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.<\/p>\n<p><strong>Recruitment principles<\/strong> \u2013SPC\u2019s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent, and non-discriminatory. SPC is an <strong>equal-opportunity employer<\/strong>and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the <strong>Pacific Islander<\/strong>.<\/p>\n<p>Applicants will be assured of complete confidentiality in line with SPC\u2019s Privacy Policy.<\/p>\n<h3 id='how-to-apply'  id=\"boomdevs_4\">How to apply<\/h3>\n<h3 id='application-procedure'  id=\"boomdevs_5\">Application procedure<\/h3>\n<p><strong>Closing Date \u2013 21 July 2024 at 11:59pm (Fiji time)<\/strong><\/p>\n<p><strong>Job Reference: JM00700<\/strong><\/p>\n<p>Applicants must apply online at <a rel=\"noreferrer noopener\" target=\"_blank\" href=\"http:\/\/careers.spc.int\/\">http:\/\/careers.spc.int\/<\/a><\/p>\n<p>Hard copies of applications will not be accepted.<\/p>\n<p>For your application to be considered, you must provide us with:<\/p>\n<ul>\n<li>an updated resume with contact details for three professional referees<\/li>\n<li>a cover letter detailing your skills, experience and interest in this position<\/li>\n<li>responses to all screening questions<\/li>\n<\/ul>\n<p>Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.<\/p>\n<p><strong>Only Fijian citizens are eligible to apply for this role.<\/strong><\/p>\n<p><strong>SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.<\/strong><\/p>\n<p><strong>Screening Questions (maximum of 2,000 characters per question):<\/strong><\/p>\n<ol>\n<li>Can you please describe your experience in organising and providing support to meetings, workshops and conferences including the travel arrangements?<\/li>\n<li>Can you tell us about your experience in collecting, electronically storing and retrieving data? Mention the challenges that you faced and how you addressed it?<\/li>\n<li>Can you please describe your experience in administrative and financial tasks including the filing of documents, acquitting funds and project payments that meet audit requirements or donor contractual obligations?<\/li>\n<\/ol>\n<p>[ad_2]<br \/>\n<br \/><a href=\"https:\/\/reliefweb.int\/job\/4074772\/administration-assistant\">Source link <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>[ad_1] Country: Fiji Organization: Pacific Community Closing date: 21 Jul 2024 Description The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international&#46;&#46;&#46;<\/p>\n","protected":false},"author":1,"featured_media":3831,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"_eb_attr":"","footnotes":""},"categories":[163],"tags":[1105,632],"course":[],"event":[],"internship":[],"class_list":["post-6758","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-international-jobs-2","tag-administration","tag-assistant"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administration Assistant - SECARDO<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/secardo.org\/?p=6758\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administration Assistant - SECARDO\" \/>\n<meta property=\"og:description\" content=\"[ad_1] Country: Fiji Organization: Pacific Community Closing date: 21 Jul 2024 Description The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. 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