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The International Rescue Committee (IRC) responds to the world\u2019s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.<\/p>\n
The Awards Management Unit (AMU)<\/strong><\/p>\n Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory\/government donors. The department includes the following teams: Program and Award Support, Strategic Partnerships, Compliance and Policy, Business Development, and Training.<\/p>\n The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently and supports all staff working across the award management cycle for all restricted funding from global government sources.<\/p>\n The Crisis Response, Recovery and Development (CRRD) Department<\/strong><\/p>\n The Crisis Response, Recovery and Development (CRRD) Department has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs under their remit. This work focuses on five key areas: ensuring safety from harm, improving health, increasing access to education, improving economic well-being, and ensuring people have the power to influence decisions that affect their lives. In all these programs, there is a drive to address the unique needs of women and girls (who represent the majority of those displaced) \u2013 and the universal barriers they face.<\/p>\n The CRRD Department works across 6 regions globally: West Africa, East Africa, Great Lakes, Middle East and North Africa, Asia, and Latin America. The regional teams are the links between country offices and key HQ departments and aim to support and provide advice to country programs with a range of issues from strategic planning, business development to compliance, award management and partnership management.<\/p>\n The Purpose of the Role<\/strong><\/p>\n The Program and Award Officer is responsible for providing business development, award and partnership management, and operational support to country programs as well as to the regional unit. This role supports the Program and Award Advisors and country programs in their efforts to ensure successful implementation of IRC donor award requirements and reporting, ensuring basic compliance, accurate financial information, and good quality narrative reporting on program outputs. The position entails the potential for limited in-country or remote support to country program Grants and Partnerships teams and\/or regional teams.<\/p>\n Scope and Authority<\/strong><\/p>\n No direct reports<\/p>\n Key Working Relationships<\/strong><\/p>\n Reports to Program and Award Advisor. Works closely with Director, Award Management, all Regional Program and Award Support team members, and across all teams within the Award Management Unit, Crisis Response Recovery and Development Department, Global Partnerships and Philanthropy, and other key departments within IRC.<\/p>\n KEY ACCOUNTABILITIES<\/strong><\/p>\n Award Management and Compliance (60%)<\/strong><\/p>\n \u2022 Support the Program and Awards Advisors and country programs in the management of the award portfolio for MENA.<\/p>\n \u2022 Review, edit, and provide substantive feedback on donor reports prior to donor submission and submit reports in a timely manner.<\/p>\n \u2022 Assist Program and Award Advisors to provide key programmatic and awards related communications to donors.<\/p>\n \u2022 Assist Program and Award Advisor in the preparation and review of award proposals\/modifications and submissions, including liaising with various departments to obtain signed approvals and helping to complete proposal packages.<\/p>\n \u2022 Collaborate with Program and Award Advisor in the review of donor agreements and amendments and provide donor compliance support to country program grants teams.<\/p>\n \u2022 Support budget realignments and award amendments\/modifications, where necessary.<\/p>\n \u2022 Collaborate with Program and Award Advisor in review of sub-award and partnership packages, including sub-award proposals, sub-award agreements and modifications, as well as collaboration agreements and MOUs, ensuring compliance with donor requirements and IRC\u2019s Partnership Excellence for Equality and Results System (PEERS).<\/p>\n \u2022 Maintain and communicate an accurate record of award deliverables to country program grants teams on a regular basis.<\/p>\n \u2022 Maintain the region\u2019s award filing system at HQ and regularly update regional trackers, including award trackers \u2013 as specified by region.<\/p>\n \u2022 Work with Program and Award Advisor and country office grants staff to ensure that award entries on OTIS (internal web-based grants management system) are up to date.<\/p>\n \u2022 Provide ad-hoc trainings and technical assistance to grants and partnerships staff on IRC systems, awards management processes, and donor compliance, as necessary.<\/p>\n Coordination (25%)<\/strong><\/p>\n \u2022 Maintain a strong relationship with the regional team members \u2013 reporting on a regular basis and copying them on relevant communications through an established communications protocol.<\/p>\n \u2022 Maintain a strong relationship with all AMU teams and other departments to ensure the use of all templates, guidance, policies and procedures established by AMU, and for participation in AMU work groups or work streams, as needed.<\/p>\n \u2022 Maintain strong relationship with country program grants and partnerships teams offering regular support on reporting and compliance issues, in coordination with Program and Award Advisors.<\/p>\n \u2022 Liaise with support departments and other teams outside of AMU as needed to provide support country offices, including obtaining Delegations of Authority, Powers of Attorney, etc.<\/p>\n \u2022 Assist with the organization and note taking of conferences, workshops and meetings as requested.<\/p>\n \u2022 Manage information updates for the region (e.g. updating trackers, updating internal website, etc.)<\/p>\n \u2022 Provide additional administrative support as needed and requested.<\/p>\n Other Responsibilities (15%)<\/strong><\/p>\n \u2022 Provide coverage for key program\/support functions remotely and in-country as requested, to assist with short-term gaps and emergency support.<\/p>\n \u2022 Provide coverage for other Program and Award Officers, as needed.<\/p>\n \u2022 Provide short term cover when Program and Award Advisors are absent supported by their line manager as needed.<\/p>\n \u2022 Participate in special projects, as needed, and in agreement with the Program and Award Advisor.<\/p>\n PERSON SPECIFICATION<\/strong><\/p>\n Essential<\/strong><\/p>\n Skills, Knowledge, and Qualifications:<\/strong><\/p>\n \u2022 Minimum 2 years related non-profit, grants and\/or administrative work experience; experience working on awards issued by major humanitarian donors (e.g. BHA, BPRM, UN, ECHO, FCDO) a plus<\/p>\n \u2022 Bachelor\u2019s degree in a related field (Education, Public Health, Public Policy, International Affairs, Social Work, etc.) or equivalent work experience; Master\u2019s degree desirable but not required<\/p>\n \u2022 Ability to work collaboratively as part of a diverse team and manage a varied workload<\/p>\n \u2022 Ability to multi-task and work to tight deadlines<\/p>\n \u2022 Excellent communication skills including active listening and verbal and written English<\/p>\n \u2022 Solid organizational skills, detail oriented, ability to multi-task and prioritize tasks, and to learn quickly<\/p>\n \u2022 Excellent interpersonal and communication skills, the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment<\/p>\n \u2022 Both a team player and independent performer in a very fast paced environment<\/p>\n \u2022 A flexible work attitude and a calm manner<\/p>\n \u2022 Fluency in English<\/p>\n \u2022 Good IT skills (MS applications)<\/p>\n \u2022 Understanding of United States Government donors and their requirements preferred<\/p>\n \u2022 Ability and willingness to travel<\/p>\n Experience:<\/strong><\/p>\n \u2022 Experience writing, reviewing and editing narrative and financial reports and excellent attention to detail<\/p>\n \u2022 In-country experience a plus<\/p>\n \u2022 Experience working in the region desirable, particularly in one of the countries in which the IRC is currently operating<\/p>\n Compensation:<\/strong><\/p>\n Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.<\/p>\n US Benefits:<\/strong><\/p>\n The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.<\/p>\n In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.<\/p>\n Standard of Professional Conduct:<\/strong> The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way \u2013 our Code of Conduct. These are Integrity, Service, Accountability, and Equality.<\/p>\n Commitment to Gender, Equality, Diversity, and Inclusion:<\/strong> The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.<\/p>\n https:\/\/careers.rescue.org\/us\/en\/job\/req51563\/Program-and-Awards-Officer<\/a><\/p>\nHow to apply<\/h2>\n