Closing date: 3 May 2024<\/div>\n
CALL FOR APPLICATIONS: Project Finance and Administrative Assistant – ABA ROLI \u2013 Uganda Office<\/p>\n
Call Title: Project Finance and Administrative Assistant – ABA ROLI – Uganda Office
\nTheme: Finance, Admin & Logistics
\nLocation: Kampala, Uganda
\nContract Type: Consultant
\nPeriod of Performance: 3 months (renewable based on need)
\nExpected start date: 15 May 2024
\nApplications to: ROLI-Uganda@americanbar.org; in subject line \u201cProject Finance and Administrative Assistant Search\u201d Deadline: 03 May 2024<\/p>\n
1.Background of ABA ROLI
\nThe ABA Rule of Law Initiative (ABA ROLI) is an international development program that promotes justice, economic opportunity and human dignity through the rule of law. For more than 25 years, and through our work in more than 100 countries, the ABA Rule of Law Initiative (ABA ROLI) and our partners have sought to strengthen legal institutions, to support legal professionals, to foster respect for human rights and to advance public understanding of the law and of citizen rights. In collaboration with our in-country partners\u2014including government ministries, judges, lawyers, bar associations, law schools, court administrators, legislatures and civil society organizations\u2014we design programs that are responsive to local needs and that prioritize sustainable solutions to pressing rule of law challenges. We employ rigorous and innovative monitoring and evaluation approaches in assessing the quality and effectiveness of our programs.ABA ROLI\u2019s work in Africa spans a variety of programing in the area of rule of law, access to justice, atrocity prevention and human rights protection and promotion. It works closely with the justice sector, law societies, law schools\/universities as well as civil society. Its programs focus on institution strengthening, enhancing legal service delivery, capacity building and the provision of technical and financial assistance to local partners.<\/p>\n
ABA ROLI’s Africa Division has country offices across the region including Benin, Burkina Faso, Central African Republic, Democratic Republic of Congo, Swaziland, Gambia, Liberia, Niger, Somalia, South Africa, Sudan and Uganda.<\/p>\n
ABA ROLI established an office in Uganda in 2021 and has been implementing regional programs promoting freedom of expression in the region ever since. The program activities focus on the provision of rapid legal assistance, training of lawyers, magistrates and law lecturers, as well as engaging in advocacy and strategic litigation at national and regional levels.<\/p>\n
JOB TITLE: PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT (FAA)<\/p>\n
ACCOUNTABILITY: Reports to Field Finance Manager and Director of Administration and Finance\/Acting Country Director<\/p>\n
JOB SUMMARY: The American Bar Association, Rule of Initiative (ABA ROLI) Uganda Program is seeking to recruit a dynamic, self-motivated, highly organized Finance and Administrative Assistant to support a range of finance and logistics matters in the Uganda Office.<\/p>\n
Specifically the FAA will support the Field Finance Manager on an array of duties related to the financial and administrative management of the Uganda office operations.<\/p>\n
Finance duties:
\n\u2022Implement administrative systems, including, finance, budgeting, property, customs\/shipping, procurement and travel,
\n\u2022Organize expense receipts, assign budget codes, input key data into \/ Chrome River
\n\u2022Support with budgeting and accounting of expenses
\n\u2022Assist the FFM to review and vet local partner financial reports\u2022Collaborate with the FFM to Compile monthly expense reports and respond to inquiries.
\n\u2022Assist the FFM to prepare the monthly cash forecast in collaboration with the Program Team.
\n\u2022Ensures compliance with organization\u2019s procurement policies and proper allocation of costs for procurement.
\n\u2022Assist the Field Finance Manager with the office banking including inter-bank transfers and other banking documents.
\n\u2022Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.
\n\u2022In collaboration with the Program Assistant,obtains pro forma quotes from vendors on the local market for goods and services; participates in bid evaluation and vendor selection.
\n\u2022Maintains inventory for office.
\n\u2022Establishes and maintains good relations with government offices, banks and vendors.<\/p>\n
Logistical support to program:
\n\u2022Support planning and implementation of project activities including workshops, trainings, andmeetings
\n\u2022Make logistical arrangements to support project activities
\n\u2022Attend program events to assist the Program Manager on logistical \/disbursements matters.
\n\u2022Create checklists and track travel and workshop logistics
\n\u2022Interface with program partners on workshop, travel, and other logistics
\n\u2022Other administrative duties as assigned<\/p>\n
Qualifications:
\n\u25cfMust have a strong knowledge of Finance laws, procedures, management and experience withpolicies and practices related to the procurement of goods and services.
\n\u25cfAt least three-five-years of proven administrative or assistant experience. Prior experience withNGOs and\/or INGOs will be regarded as an advantage.
\n\u25cfDemonstrated knowledge of accounting ,budgeting
\n\u25cfDemonstrated experience supporting financial functions of an organization including eventlogistics.
\n\u25cfBachelor\u2019s Degree or Advanced Diploma in Finance or related field. Qualifications in ACCAand CPA is an added advantage
\n\u25cfGood administrative skills and experience organizing large amounts of paper and data.
\n\u25cfAdvanced proficiency working with Microsoft Office Word and Excel, Chrome River and online platforms generally.
\n\u25cfMust be a resourceful and creative individual who can design flexible options to respond to organizational needs.
\n\u25cfDemonstrated ability to work independently and as part of a team with effective interpersonal skills\/relationships.
\n\u25cfAble to multi-task and comfortable working in fast-paced, small office environment
\n\u25cfHighly organized, proactive, hardworking, focused, and attention to detail.
\n\u25cfFluency in written and oral English.<\/p>\n
How to apply<\/h2>\n
Expression of interest
\nPlease submit the following by email to ROLI-Uganda@americanbar.org by May 03rd 2024. Email subject line: \u201cProject Finance and Administrative Assistant Search- Uganda\u201d
\n\u25cfMotivation letter
\n\u25cfCurriculum vitae
\n\u25cfThree professional references<\/p>\n
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