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Position: Country Director (CD)<\/p>\n
Location: Juba, South Sudan<\/p>\n
Duration; 12 months (renewable)<\/p>\n
Reports to: Regional Director (RD), Africa\/Asia<\/p>\n
About RI:<\/p>\n
Relief International specializes in relief and development programs that benefit people in acute distress. A registered non-profit in the US, UK, France and Belgium, our work targets those fragile countries or communities that suffer from recurrent man-made or natural crises that impede human development. The people that we serve live in seventeen countries across the Middle East, Africa, and Asia where the debilitating effects of political instability, forced displacement, and natural disasters are pervasive. Often, RI is the only organization providing healthcare, education, logistics, energy, capacity building, economic development, sanitation, and many other forms of assistance to these highly vulnerable communities.<\/p>\n
Position Summary:<\/p>\n
The Country Director will ensure strong leadership of all members of the RI-South Sudan Senior Management Team that builds team spirit, cohesion, motivation, commitment, quality performance and fulfillment of all agency functions. He\/she is directly responsible for the overall strategic planning, program design and implementation, program support operations (security, HR, procurement, logistics), country-level external relations and coordination, finance and budget compliance, administration, monitoring and evaluation, staff supervision, and required reporting on grants. He\/she will ensure that programs meet stated objectives, are in line with RI\u2019s mission and strategy, meet the needs of beneficiaries, and are implemented to the highest standards, on time, and within budget. The CD will lead in obtaining funding, and identifying and pursuing new program opportunities. The CD will continually assess, identify and address gaps and weaknesses so as to improve overall country program performance, efficiency, and effectiveness.<\/p>\n
The CD is the primary link between the country team and Regional Support Office (RSO) and Global Support Office (GSO). He\/she will build and maintain a close, collaborative and responsive relationship and frequent communications with the Regional Director as his\/her direct supervisor and key link to regional and global support services.<\/p>\n
Position Responsibilities and Duties:<\/p>\n
Program Planning, Development, and Resource Acquisition<\/p>\n
\u00b7 Lead the process of developing medium and long-range country strategic plans maintaining program focus in areas congruent with RI’s program objectives and core sectors<\/p>\n
\u00b7 Pro-actively ensure effective ongoing direct communications and networking with donors that produces actionable and timely business intelligence.<\/p>\n
\u00b7 In collaboration with Program Development team and country staff, lead and ensure that preparation of funding proposals are of the highest quality and closely responsive to donor requirements<\/p>\n
\u00b7 As needed personally draft entire, or substantial parts of funding proposals and budgets<\/p>\n
\u00b7 Track funding and program trends to understand specific donor priorities and resources.<\/p>\n
\u00b7 Cultivate relationships with new donors.<\/p>\n
\u00b7 Actively identify and pro-actively pursue new opportunities for program growth and start-up, in coordination with relevant country, regional and GSO Program Development, and Program.<\/p>\n
\u00b7 Assess other organization’s activities to identify geographic or sector gaps and to map competitors.<\/p>\n
\u00b7 In close collaboration with regional and GSO management, participate in negotiation of contracts and agreements with donors, ensuring both programmatic and financial relevance.<\/p>\n
\u00b7 Identify, and where appropriate, initiate and maintain program partnerships with external agencies.<\/p>\n
\u00b7 Supervise and plan assessments, field research, and data collection in support of program design.<\/p>\n
\u00b7 In coordination with the Global Emergency Director, and as needed, lead all aspects of emergency and disaster response, including internal and external inter-agency coordination at the country level, networking with donors and authorities, conducting emergency assessments, leading the design and drafting of proposals, and re-allocation of country staff and assets as appropriate.<\/p>\n
Program Management<\/p>\n
\u00b7 Supervise and ensure quality project implementation through interactive management of project\/program managers, including ensuring appropriate allocation of resources and that controls are maintained at all levels.<\/p>\n
\u00b7 Fully responsible for actively monitoring of projects to ensure they are on track with deliverables and quantitative targets, on time, and on budget without overspending or underspending and that they fully meet goals as committed in project documents.<\/p>\n
\u00b7 Take the lead, with program management team, in sufficiently early identification and diagnosis of off-track projects and actively determining feasible strategies to correct such problems.<\/p>\n
\u00b7 Ensure that all project modifications, adjustments, or no-cost extensions are fully justified and appropriately communicated and agreed by donors.<\/p>\n
\u00b7 Ensure that operations in support of projects, in particular procurement and logistics, are efficiently and effectively carried out.<\/p>\n
\u00b7 Ensure that team members effectively and efficiently contribute to the necessary work to ensure quality implementation of their programs. Provide feedback to staff to ensure optimal performance.<\/p>\n
\u00b7 Provide program guidance and technical input and advice as needed to maintain strategic vision.<\/p>\n
\u00b7 Ensure project communication, and all requested internal and external reporting is completed with the highest quality, responsive to information requirements, and submitted on time.<\/p>\n
\u00b7 Conduct ongoing sub-office and field visits to enable direct staff support and observation of activities<\/p>\n
Personnel Management and Development<\/p>\n
\u00b7 Responsible for ultimate leadership and management of national and expatriate staff in country.<\/p>\n
\u00b7 Assess staffing requirements for programs and country office and supervise recruitment in coordination with country HR manager, and as needed, in consultation with the RD.<\/p>\n
\u00b7 Ensure complete orientation process for all incoming staff covering RI goals and objectives, country and program background, vision and future plans, policies and procedures and security.<\/p>\n
\u00b7 Assess staff training and capacity building needs and ensure training opportunities are provided.<\/p>\n
\u00b7 Act as a Point of Contact for Safeguarding (Child Protection, Sexual Exploitation and Abuse and Harassment, and Code of Conduct policies), and train staff and beneficiaries on reporting misconduct mechanisms.<\/p>\n
\u00b7 Ensure that all HR personnel practices, contracts, taxes, compensation, registrations, residence permits, and departures are in accordance with local laws and RI policies.<\/p>\n
\u00b7 Ensure timesheets, payment records and contracts are properly kept, fully supported, updated and maintained, and easily available for audit<\/p>\n
\u00b7 Assess staff training and mentoring needs and develop a layer of Local National leaders through promoting the National Officer Corp program.<\/p>\n
\u00b7 Ensure staff are working effectively as a team to meet Country Strategic objectives, and individual performance and satisfaction are maximized through efficient support structures and procedures within the legal framework of the country and within RI policies and guidelines<\/p>\n
Safety and Security<\/p>\n
\u00b7 Overall responsibility for the safety and security of all RI country staff, volunteers and visitors<\/p>\n
\u00b7 Overall responsibility for all RI assets in country.<\/p>\n
\u00b7 Ensure the appointment of an appropriately qualified staff member as Country Security Focal Point while still maintaining overall responsibility and working closely with the Focal Point.<\/p>\n
\u00b7 Ensure that all country staff are adequately familiar with, and trained in RI Security Policy and in particular the country-level security plan and procedures.<\/p>\n
\u00b7 In coordination with the global and regional security staff, ensure the development and\/or bi- annual update of a RI country security plan.<\/p>\n
\u00b7 Ensure all relevant SOPs\u2019 are in place and updated\/revised as per programmatic requirements.<\/p>\n
\u00b7 Ensure orientation of staff, visitors and volunteers on specific country safety and security issues.<\/p>\n
\u00b7 Represent RI in coordination of all security matters with other NGOs, the United Nations, other stakeholders, and local authorities.<\/p>\n
\u00b7 Strictly enforce compliance of all safety and security policies and procedures by all staff members.<\/p>\n
\u00b7 Lead close coordination with, and reporting to, RI GSO and Security Director in times of crises.<\/p>\n
\u00b7 Lead appropriate actions in security high risk situations, including but not limited to the activation of emergency evacuation plans.<\/p>\n
External Representation<\/p>\n
\u00b7 Maintain an appropriate image of RI to all external entities and protect RI’s interests and assets.<\/p>\n
\u00b7 Maintain best possible relations with relevant government authorities and ensure RI registration, permits, and clearances are all up to date and enable effective program implementation.<\/p>\n
\u00b7 Conduct effective ongoing liaison with donors.<\/p>\n
\u00b7 Represent RI by active participation in meetings of the humanitarian and development community.<\/p>\n
\u00b7 Facilitate visits by donors, RSO and GSO staff, Board members and others, as requested.<\/p>\n
\u00b7 Serve as a link, along with relevant country staff, between RI and project counterparts and partners.<\/p>\n
Financial Management<\/p>\n
\u00b7 Supervise the Country Finance Manager and ensure, through close collaboration and follow-up, that all elements of the CFM\u2019s Terms of Reference are fully met.<\/p>\n
\u00b7 Ensure timely and appropriate country level and project level budget preparation and monitoring<\/p>\n
\u00b7 Actively and personally verify that the national office and sub-offices maintain complete, up to date and accurate financial records for all transactions, and that full and appropriate supporting documentation, signatures, stamps, are available, using proper forms and templates.<\/p>\n
\u00b7 Verify that that all records are adequately stored, and backed up to prevent losses of any kind<\/p>\n
\u00b7 Verify on-time reporting and uploading of all financial data to RI accounting system by finance staff.<\/p>\n
\u00b7 Verify project finances are properly coded and that BVAs are appropriately examined and analyzed.<\/p>\n
\u00b7 On an ongoing basis ensure that project expenditures are in line with implementation plans so that early detection of under or over expenditure is appropriately addressed and projects end on- budget.<\/p>\n
\u00b7 Examine and verify all key expenditures for which CD signature is required.<\/p>\n
\u00b7 Ensure full coverage and equitable allocation of shared national office operating costs and staff to the various projects and donors as per an agreed formula.<\/p>\n
\u00b7 Ensure the timely preparation and accuracy of project financial reports that are of highest quality and submitted on time to RI Regional Office, RI Global Support and donors.<\/p>\n
\u00b7 Ensure overall audit compliance, financial transparency through supervision and direction of financial and administrative staff.<\/p>\n
\u00b7 Consult the Regional Finance Manager, as appropriate, who will provide additional technical support and oversight to the Country Finance Manager.<\/p>\n
\u00b7 Consult the Regional Finance Manager and Regional Director for additional support in country- level financial analysis and planning.<\/p>\n
\u00b7 Ensure resources are used effectively and efficiently to deliver the objectives of all Programme Areas Plans and any overarching objectives.<\/p>\n
\u00b7 Take an active role, in coordination with CFM and\/or RFM, the recruitment and termination of all country finance staff.<\/p>\n
Compliance<\/p>\n
\u00b7 Oversee program operations and reporting, ensuring compliance with RI policies and procedures, donor regulations and local laws.<\/p>\n
\u00b7 Ensure that programs have appropriate legal representation and GSO is informed of all legal cases<\/p>\n
\u00b7 Oversee all internal and external audits.<\/p>\n
\u00b7 Oversee the preparation of annual work plans and budgets.<\/p>\n
\u00b7 Report regularly to RD, providing timely updates of all situations and project developments<\/p>\n
\u00b7 Create and maintain an environment that prevents sexual exploitation and abuse (SEA) of beneficiaries, by clearly defining the standards of behavior that are expected of RI staff, as described in the organizations Code of Conduct; Ensure that mechanisms supporting these standards and principles are promoted, disseminated, and integrated into personnel requirements.<\/p>\n
\u00b7 Ensure the existence and proper understanding of a complaint reporting system to address suspected abuses, and irregularities regarding staff, property or practices and participate in any investigations as directed by Global Support Office.<\/p>\n
\u00b7 Ensure all donor\/supporter contractual terms and conditions are fulfilled in line with RI\u2019s project funding management guidance and procedures.<\/p>\n
Minimum Qualifications & Requirements:<\/p>\n
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.<\/p>\n
\u00b7 Master\u2019s degree in a relevant field or Bachelor\u2019s degree with commensurate work experience;<\/p>\n
\u00b7 Minimum of ten (10) years professional experience in lead management implementing emergency response programs in a conflict setting with at least 5 years of senior management experience<\/p>\n
\u00b7 Master\u2019s degree in a relevant field or Bachelor\u2019s degree with commensurate work experience;<\/p>\n
\u00b7 Specific knowledges and experience with RI implementation and the ability to demonstrate results consistent with RI organizational values and goals;<\/p>\n
\u00b7 Ability and willingness to travel as needed;<\/p>\n
\u00b7 Previous experience as a CD in South Sudan is a plus;<\/p>\n
\u00b7 Solid background and knowledge of Rules and Regulations of USAID, ECHO, EC, DFID;<\/p>\n
\u00b7 Demonstrated record in collaborating with local governments, rural communities, other NGOs U.N. Agencies and other international emergency response and development actors;<\/p>\n
\u00b7 Excellent interpersonal, communication, public speaking, and strategic planning skills required;<\/p>\n
\u00b7 Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;<\/p>\n
\u00b7 Excellent time management skills and resourcefulness with strong attention to detail;<\/p>\n
\u00b7 Proven leadership skills and experience of managing multidisciplinary teams;<\/p>\n
\u00b7 Practical experience of applying development issues at a project or community level coupled with impact assessment and evaluation of poverty reduction and social change.<\/p>\n
\u00b7 Evidence of understanding the challenges of donor and grant\/contract management and the implications for program management<\/p>\n
\u00b7 Proficient English language writing and verbal skills<\/p>\n
Relief International’s Values:<\/p>\n
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.<\/p>\n
We value:<\/p>\n
\u00b7 Inclusiveness<\/p>\n
\u00b7 Transparency and accountability<\/p>\n
\u00b7 Agility and innovation<\/p>\n
\u00b7 Collaboration<\/p>\n
\u00b7 Sustainability.<\/p>\n
please apply via following link:<\/p>\n
https:\/\/phg.tbe.taleo.net\/phg01\/ats\/careers\/requisition.jsp?org=RI&cws=4&rid=2111<\/a><\/p>\n