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\n<\/p>\n
Introduction
\nThe International Labour Organization (ILO), through the Building Equitable and Inclusive Transformation
\n(BEIT) project, funded by the European Union, works to strengthen employment policies through public
\nworks programs, develop labour legislation, and ensure its enforcement\u2014particularly in areas related to
\noccupational safety and health (OSH), combating child labor, promoting labor rights and trade union
\nfreedoms, and fostering social dialogue.
\nAdditionally, the ILO aims to enhance labour inspection tools, build the capacity of government
\ninstitutions, workers’ organizations, and employers to monitor OSH requirements at construction sites,
\nand raise awareness of occupational hazards in the construction sector.
\nIn this context, the ILO plans to launch a week-long OSH campaign in the construction sector, coinciding
\nwith the World Day for Safety and Health at Work on April 28, 2025 through a service provider.
\n2. Objectives
\nThe service provider will be responsible for supporting the OSH awareness campaign by providing the ILO\u2013
\nBEIT project with photographs, video production, design, printing, and boosting of materials on social media
\nrelated to the OSH awareness campaign, as outlined below. This includes ensuring high-quality production,
\ntimely delivery, and adherence to specified standards. The final materials will be utilized in the OSH
\ncampaign to enhance employers and workers awareness of workplace hazards and occupational safety and
\nhealth (OSH) requirements in Iraq\u2019s construction sector.
\n3. Scope of Work
\nThe selected service provider will be responsible of:
\n3-1 Providing professional photographs to capture OSH related scenes of interest on construction
\nsector
\nThe objectives and guidelines are:
\n1. Contextual 50 photos of workers and employers in the different construction workplaces, (High
\nbuildings, bridges, scaffolding, equipment, and other related construction aspects) focusing on workers
\nand OSH officers, if any. These photographs should show elements of the workplace in the background
\nand depict workers of different age. Female, migrant workers and workers with disability should also be
\nincluded in the photo sample.
\n2. The workers and employers photographed shall be conducting their regular activities, no posed photos
\nare accepted. However, some portrait photos of people in actions (looking at the camera but not
\nintentionally posing) are welcomed.
\n3. It is important to provide a realistic snapshot of construction sites realities in the country, therefore a
\ngood balance should be found between images conveying positive and neutral messages (regarding the
\nbody language of the person photographed).<\/p>\n
4. A mix of pictures showing a single worker\/employer, a group of several workers\/employers or a
\nworker(s)\/employer(s) with OSH-MoLSA administrators shall be provided. Photos depicting the elements of
\ntripartism and social dialogue, e.g. clear interaction between workers, employers, and labour\/OSH\/social
\nsecurity inspectors, are of clear interest.
\n5. The photographs should avoid depicting\/mentioning the names of the companies visited. The
\nphotographs should also not contain any elements of commercial products (goods or services). To the
\nextent possible, images should not show any recognizable logos, brands and other marketing elements.
\n6. All photographs should form a homogeneous series allowing the audience to identify them as
\nbelonging to the same series. The different themes should be clearly identifiable from the photographs.
\nThe photographs should have both an artistic and an educational dimension.
\n7. These photographs will be used by the ILO to illustrate various communication tools: report covers,
\npromotional brochures, web illustrations, posters, etc. for BEIT project.
\n8. All high-resolution original\/raw and edited photos taken, including a folder of at least 50 selected
\nprocessed photos with detailed captions for submission to ILO Office in Iraq and ILO Geneva via
\nWeTransfer to be added in the global Flickr account, will be stored in an external hard drive. All photos will
\nhave the minimum resolution of 6 million pixels, with accompanying notes, captions and consent forms
\n(Annex 1 & 2). 9. The ILO must have all rights to the photos. All images become the property of the ILO and
\nall rights shall be vested in the International Labour Organization including, without any limitation, the
\nrights to use, publish (including the Web), or distribute the photographs, privately or publicly. A selection
\nof photos will appear on the ILO’s internal and external photo database. A hard copy of all the consent
\nforms will be submitted to the ILO Iraq and an electronic copy stored in the external hard drive also
\nsubmitted to the ILO. Photos must be digital. The photographer should choose the best angle and take as
\nmany photos as possible, with sensitivity to proper lighting, and best positions on people photographed.
\n10. The photographer should ensure that the subject is in focus and give attention to the background. It is
\ncrucial that the image will convey the intended story. Images of a subject should also vary such as looking
\ndirectly at the camera at eye level to make it more engaging or indirectly to convey a story. It should also
\nbe a mixed of landscape and portrait shots. The photos should be used in a manner which respects human
\ndignity without causing prejudice to any party or stereotypes, while ensuring gender and age balance.
\nPhotos should convey strong messages to draw people\u2019s attention, generate interest and foster action and
\nsupport to improving OSH in Iraq.
\n11. The photographer warrants that he\/she is the exclusive owner of all the intellectual property rights in
\nthe photos. The photographer warrants that he\/she has all permissions needed for exploitation by third
\nparties of any of the rights in the photos. The photographer will obtain photo consent from individuals and
\ngroups (see Annexes 2 to 3 for the consent forms). The photographer should ensure that images will not
\ninclude individuals or groups who refused to have their photos taken.
\n12. The photographer shall transfer to ILO all the intellectual property rights of the photos forming the
\nsubject of this Agreement, including but not limited to, the rights of reproduction, representation,
\nadaptation, publication, distribution and dissemination. ILO shall guarantee to the Photographer that
\nhis\/her name will appear on any medium of reproduction in the following manner:
\n\u00a9 ILO\/Name of Photographer\/Affiliation (if any)
\n13. The photographer must seek permission from the ILO on the use of the photos. ILO shall always
\nguarantee to the photographer free access to these originals but will secure appropriate permission.
\n14. The final list of places for shooting is to be defined jointly with the photographer once he\/she is
\nassigned by the contractor. To the extent possible, the ILO will facilitate service providers\u2019 permission to take photos in the identified construction site for MoLSA , MoCH. And Union of contractors. However, the
\nphotographer will be responsible for seeking informed consent of persons photographed.
\n15. The photographer will also be responsible for securing final permits for the photoshoot in all designated
\nlocations, including by seeking those from the authorities, if necessary.
\n16. While the awareness campaign seeks to promote good practices, some photos depicting bad practices
\n(at least 10%) should also be captured to illustrate the contrast and educate the public on how to avoid
\nbad construction practices. Guidance on these will be provided by the Awareness Campaign Committee.
\n17. In performing the assignment under these Terms of Reference, the selected photographer should
\nstrictly adhere to the ILO Photo Guidelines. The photographer should also refer to the ILO Flickr to have a
\nbetter idea on the expectation with regards to the photos to be produced.
\n3-2 Produce videos: please refer to table 3.2 below
\n3-2-1 Indoor Interview Videos: (The identifiers to be selected by ILO)
\n\uf0b7 Quantity: Produce three high-quality videos through the interviews with MoLSA , MOCH
\nofficials and ILO staff.
\no Duration: 1 minutes each
\no Location: Baghdad (time and location will be provided in advance by ILO)
\no Features: Subtitles in Arabic, introduction page, background music (fully licensed)
\n3-2-2 Outdoor Video Shooting:
\no Quantity: Produce 7 high-quality videos based on substance provided by ILO and MoLSA.
\no Duration: 45-60 seconds each
\no Locations: Various worksites, including road construction, bridge construction, brick
\nfactories, and building construction.
\no Presenters: two male and female actors\/models, and two MoLSA officials.
\no Drone Use: Requires security and authorities drone permissions, which will be obtained
\nby the service provider.
\no Worker Representation: Footage must include youth male and female workers in
\nconstruction worksite. (Such as high places, under sun. etc.)
\no Features: Arabic text overlay and Arabic voice-over, background music (fully licensed)
\n3-2-3 Infographic Video:
\no Quantity: 1 video
\no Duration: 1.5 minutes
\no Content: Animated character illustrations explaining OHS accident report 2024.
\no Features: Arabic text and voice-over, background music (fully licensed)
\n3-2-4 Obligations:
\nThe provider shall follow the below.<\/p>\n
Ensure videos are in high-definition format compatible with YouTube and other social media
\nplatforms, has artist-produced voiceovers in Arabic and include subtitles in English.
\n2. Present draft videos to ILO for comments and feedback.
\n3. Incorporate feedback to finalize the videos.
\n4. Ensure all content is suitable for screening.
\n5. Visit relevant locations for indoor and outdoor filming inside Baghdad (ILO office, MoLSA, places of
\nwork and gathering of informal workers, etc.).
\n6. Obtain necessary permissions from individuals to record the videos.
\n7. Coordinate with ILO Iraq and the BEIT project team to identify key subjects and areas for filming.
\n8. All ideas and content will be discussed and agreed upon with the ILO prior to implementation.
\n9. The service provider will supply the background music (ensuring it is either original, or purchased
\nby the provider, or loyalty free\/creative common licensed). No creative common licensed or
\npurchased footages will be accepted, all footages used for the production of the videos must be
\noriginal produced by the service provider exclusively for the purpose of this contract.
\n10. In producing the videos in English and Arabic, the service provider will ensure that alterations to
\nthe initial script in Arabic are valid from technical and linguistic perspectives. It will also ensure
\nthat the speed of the voiceover in both versions of each video is adequate and make
\nadjustments to the speed of the video to match the speed of the voiceover where\/if necessary.
\n11. The provider will include logos, bumpers, end-text as required and agreed upon with the ILO.
\nILO Branding rules should also be duly observed.
\n12. All material\/content produced within the current contract will be the property of the ILO and must
\nbe handed over to the ILO together with the final video products.
\n3-2-5 The process of production
\n1. ILO and service provider to have the discussion to conceptualize both videos, and service
\nprovider to send the ILO detailed concepts for videos.
\n2. ILO will facilitate the service provider to meet an Awareness Campaign Committee comprising
\nof relevant stakeholders to provide inputs at various stages of the production.
\n3. ILO to send service provider draft key messages in Arabic, service provider to rework those
\ninto full script and develop ideas for footage.
\n4. Based on the script\/key messages reviewed and approved by the ILO and expected duration
\nof each video, the service provider will adjust the narrative to the needs of the target
\naudience and approve the final script and narrative with the ILO and MoLSA.
\n5. Service provider will then provide ILO with a revised scripted narrations and story boards
\nfor each video, illustrating concept and style, and taking into account any specifics which need
\nto be in line with ILO guidelines (i.e., gender-, age-balanced representations, ILO brand colour
\nschemes). The storyboard concept and style should also reflect the realities of informal
\nworkers in Iraq.
\n6. ILO to share with service provider branding multimedia kit, including logos of the ILO and
\nthe EU (donor), animated bumpers, brand book, among others. The ILO will also make sure
\nthat service provider receives due feedback from ILO Communications on compliance with the
\nILO Branding rules.
\n7. Once the story board is agreed, the service provider to perform video shooting in the settings
\nand with stakeholders agreed with the ILO. The service provider to ensure that video shooting
\nis conducted with professional equipment which includes, but is not limited to, video cameras,
\nprofessional lights and sound recording equipment. The service provider will be responsible for making sure that informed consent for being recorded is requested from all non-ILO
\nstakeholders. The service provider will also make sure that the quality of the footage is not
\nimpacted by weather conditions.
\n8. At the same time, upon the approval of the storyboard, the service provider will develop
\nvideos. The service provider will make sure that the proposed solutions for videos are
\nappropriate for the target audience.
\n9. Upon completion of video shooting and infographic development, service provider will send
\n30 second video samples of the footage\/animation\/graphics\/music\/voiceover\/on the screen
\ntext for both videos to the ILO for review.
\n10. Based on comments received, the external service provider will produce the full versions of
\nvideo with Arabic artist-produced voiceovers (native speakers or similar) and sub-title files
\nwith on the screen text in the above languages for to be uploaded to the sub-titling tool on
\nYouTube for accessibility purposes. Burned-in subtitles should only be added to interview
\nfootage where the speaker uses a language other than the main language of the video.
\n11. Once the videos are finalized, video files will be provided to the ILO for uploading to YouTube
\nand other social media platforms. Video formats should be compatible with the website, social
\nmedia and YouTube (e.g. MP4, with a standard aspect ratio of 16:9, H. 264 video codec, and
\nAAC-LC audio codec).<\/p>\n
Table 3.2
\nDescription Unit Quantity Unit price in
\n(USD) Total priace in
\n(USD) Produce highquality videos through the interviews with MoLSA (Ministry of Labours and Social Affairs), MOCH(Ministry of Construction and
\nHousing) officials and ILO staff. Video duration is 3
\nminutes.
\nRecords will be done in Baghdad (time and location will be provided in advance by ILO). Arabic Subtitles,
\nintroduction page, and background music (fully licensed) are required. Produce highquality videos based on substance provided by ILO and MoLSA. 45-60 minutes long. Recording location includes various worksites, including road construction, bridge construction, brick factories, and building
\nconstruction. Videos to be recorded by two presenters a MALE and FEMALE. Part of the videos needs to be recorded by using drones (fly cams), this needs authorities approvals, approvals for using drones is under the responsibility of the supplier. Footage must include youth male and female workers in
\nVideo record 7 construction worksite. (Such as high places, under sun. etc.) Arabic text overlay and Arabic voiceover, background music (fully licensed) to be included Produce infographic video, 1.5 minutes long. Animated character illustrations explaining OHS accident report 2024 to be included.
\nArabic text and voice-over, background music (fully licensed) to be included Video record 1
\n3-3. Designing and Printing Materials: refer to table 3.3 below
\nDescription Additional Requirements Size Printing Details Paper Type Unit Quantity Unit Cost (USD) Total Price(USD) Brochure
\nDesign: Same character drawings as in the infographic video explaining OHS accident report 2024.
\nA6 (4pages) Double-sided, offset printing (4colours).<\/p>\n
Art 150 gm copy 10,000
\nFlyer Design: Same character drawings as in the infographic video explaining OHS accident report
\n2024. A5 Offset printing (4colours) Art 300gm with lamination copy 30,000 copies (6 designs, 5,000 per design)
\nPosters Design: Same character drawings as in the infographic video explaining OHS accident 50×70 cm Offset printing (4colours)<\/p>\n
Art 300 gm with lamination copy 10.000copies (5 designs, 2000 per design) report
\n2024. Doublesided stickers on all four corners for easy application<\/p>\n
Samples of each printed item must be provided by the contractor for review and approval
\nbefore the full production run.
\n\uf0b7 Samples should meet the required quality standards, including color accuracy, paper quality,
\nlamination, and the inclusion of double-sided stickers on all four corners for the posters and
\ninfographics.
\n\uf0b7 Approval Process: Samples will be reviewed by the project team, and feedback will be provided
\nbefore final production begins.
\n3-4 Social Media Image Posts: explaining OHS requirements.
\n\uf0b7 Total: 10 image posts
\n\uf0b7 Formats:
\no Instagram: Vertical format
\no Facebook: Horizontal format
\n\uf0b7 Content: Includes same animated character theme from the campaign
\n4. Copyright & Usage Rights:
\n\uf0b7 All videos, drawings, and designs must be original or fully licensed for unrestricted ILO use in
\nfuture campaigns.
\n\uf0b7 Background music must be fully paid and copyright-free for commercial use.
\n5. Social Media Promotion:
\n\uf0b7 Budget: Up to $1,500 for promoting selected videos and posts.
\n\uf0b7 Execution: The service provider is responsible for running the promotion campaign.
\n6. Thematic Consistency:
\n\uf0b7 All campaign materials must maintain a unified theme using animated character drawings to
\nexplain Occupational Health and Safety (OHS) concepts.
\n\uf0b7 The design must ensure clarity in delivering key safety messages.<\/p>\n
The same character drawings will be applied across videos, social media posts, and print
\nmaterials.
\n7. DELIVERABLES & timing
\n1. Work plan:
\n\uf0b7 Detailed work plan outlining the scenarios for the photographing, videos, as well as
\nlocations and timeline (Week 1). See table #7 below
\n2. Script and storyboard development:
\n\uf0b7 Draft scripts and storyboards for both videos with finalization after incorporating ILO
\nfeedback (Week 2). See table below
\n3. Photographs
\nPlease check the table below
\nSchedule Activity
\nWeek 1 Developing production plan and seeking permissions.
\nWeek 2 Field photo shoot in construction Workplace in Baghdad.
\nWeek 2 Post-pressing and s\u00e9lection of photos
\nEnd of Week 2 Submission at least 50 photos according to detailed requirements shown
\nabove.
\n4. Video Production:
\n\uf0b7 Produce 30 second video samples of footage\/animation\/graphics\/music\/voiceover\/onscreen
\ntext for review (Week 3). See table below
\n\uf0b7 Produce final 8 videos in HD-4k format, with the raw footage and editable project files
\n(Week 4) before 15 April 2025. See table below
\n5. Designing and printing materials
\n\uf0b7 Develop and finalize the content in cooperation with MoLSA and ILO ( Week 3). See table below
\n\uf0b7 Printing and delivering the materials to National Center of Occupational Safety and Health of MoLSA
\nin Baghdad ( Week 4 ) before 15 April 2025.
\nTable of Deliverables
\nSchedule Activity
\nWeek 1 Developing production plan and seeking permissions.<\/p>\n
Week 1 Detailed work plan outlining the scenarios for the photographing, videos, as
\nwell as locations and timeline
\nWeek 2 Field photo shoot in construction Workplace in Baghdad.
\nWeek 2 Post-processing and s\u00e9lection of photos
\nWeek 2 Draft scripts and storyboards for Both videos with finalisation after
\nincorporation of ILO feedback
\nEnd of Week 2 Submission at least 50 photos according to detailed requirements shown
\nabove.
\nWeek 3 Produce 30 seconds video samples of
\nfootage\/animation\/graphics\/music\/voiceover\/on-screen text for review
\nWeek 3 Develop and finalize the content in cooperation with MoLSA and ILO
\nWeek 4 Produce final 8 videos in HD-4k format, with the raw footage and editable
\nproject files before 15 April 2025
\nWeek 4 Printing and delivering the materials to National Center of Occupational
\nSafety and Health of MoLSA (Ministry of Labour and Social Affairs) in Baghdad
\nbefore 15 April 2025.<\/p>\n
FEES AND PAYMENT SCHEDULE
\nThe work will be performed between Mid of March and the End of April 2025 (6 weeks duration).
\n1. First payment 30% upon receiving the workplan.
\n2. Second payment 40% upon receiving and approving the videos, photos, and electronic designs for
\nprinting materials.
\n3. final payment 30% upon delivering the printing materials and finalize the social media promotion and
\nproviding the social media campaign report, including the spent fund.
\n9. EXPERIENCE \/ QUALIFICATIONS
\nThe successful service provider for this project will need to demonstrate significant expertise and experience
\nin designing the awareness campaign materials and video production, particularly within the labour and
\nOSH in construction sector. The following qualifications and experience are required:<\/p>\n
Demonstrated experience and competency in in designing the awareness campaign
\nmaterials and video production and photography, including shooting, lighting, and editing,
\nwith a portfolio showcasing high-quality productions.
\n\uf0b7 Technical capacity and resources to ensure smooth, timely delivery of high-quality videos
\nand photographs.
\n\uf0b7 Clear articulation of skills and innovative approaches to production.
\n\uf0b7 Strong ability to meet deadlines and incorporate edits and changes effectively.
\n\uf0b7 Attention to detail.
\n\uf0b7 Experience with UN organizations is an advantage.
\n\uf0b7 Availability of a committed team, including a scenario developer.
\n\uf0b7 Capability to produce videos with Arabic artist-produced voiceovers (native speakers or
\nequivalent) and subtitles.
\n10. PROPOSAL SUBMISSION REQUIREMENTS
\n1. Service provider (company) Profile: Overview and experience in printing design, video production
\nand photography.
\n2. Portfolio: 4-5 examples of previous work.
\n3. Technical Proposal: Approach, timeline, and methodology.
\n4. Financial Proposal: Cost breakdown, in USD.
\n5. Team Composition: Qualifications and roles of team members.
\n11. Application Process
\nInterested candidates with the required qualifications and experience should submit their quotations to
iraq-procurement@ilo.org with the subject line:
\n\u201cIraq OSH Awareness Campaign in construction sector\u201d
\nDeadline: March 25, 2024.
\n\uf0b7 Applications not matching the requirements specified in these Terms of Reference will not be
\nconsidered.<\/p>\n
12. Evaluation Process and Criteria
\nQuotations will be reviewed and evaluated by an Evaluation Panel, based on their compliance with the
\nrequirements specified in the Terms of Reference (TOR). Each quotation will be evaluated on the following
\ncriteria:
\n\uf0b7 Responsiveness to the TOR (20%)
\n\uf0b7 Ability to meet the specified producing quality standards (20%)
\n\uf0b7 Experience and capabilities in handling similar projects (15%)
\n\uf0b7 Competitiveness of pricing (30%)
\n\uf0b7 Timeliness and logistical arrangements (15%)
\n13. Conclusion
\nThis TOR provides the framework for the selection of a contractor to produce and deliver high-quality
\nproduced materials for the OSH Awareness Campaign. We look forward to receiving your proposals and
\ncollaborating on this important initiative.
\nANNEX I. PHOTO CAPTION FILE IN EXCEL FORMAT
\nFILE NAME PHOTOGRAPHER DATE TAKEN PLACE ENGLISH CAPTION
\n_DSC3075.jpg Kivanc Ozvardar 2020\/01 Gaziantep,
\nTurkey
\nA young Turkish employee
\nworking in the industry
\nsector in Gaziantep, Turkey.
\nMost of his colleagues are
\nSyrian. Gaziantep is one of
\nthe cities with the highest
\nSyrian population back then
\n2011, the beginning of the
\nconflicts.
\nANNEX II
\n\uf075 Photo consent form
\nBy signing this form, I accept to be photographed, filmed and or interviewed without remuneration and I
\ngrant the International Labour Organization the right to reproduce, display and distribute, in any format
\nand worldwide, now and in the future, the images, videos and interviews made of me.<\/p>\n