{"id":17796,"date":"2025-03-10T16:22:37","date_gmt":"2025-03-10T11:22:37","guid":{"rendered":"https:\/\/secardo.org\/administrative-assistant-3\/"},"modified":"2025-03-10T16:22:37","modified_gmt":"2025-03-10T11:22:37","slug":"administrative-assistant-3","status":"publish","type":"post","link":"https:\/\/secardo.org\/?p=17796","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p> [ad_1]<br \/>\n<br \/>Country: Jordan<br \/>\n                                      Organization: UN Educational, Scientific and Cultural Organization<br \/>\n                                                                      Closing date: 7 Apr 2025<\/p>\n<p>Post Number : 5JOADM0703RP<\/p>\n<p>Grade : G-5<\/p>\n<p>Parent Sector : Sector For Administration and Management (ADM)<\/p>\n<p>Duty Station: Amman<\/p>\n<p>Job Family: Administration<\/p>\n<p>Type of contract : Fixed Term<\/p>\n<p>Duration of contract : 2 years, renewable<\/p>\n<p>Recruitment open to : Internal and external candidates<\/p>\n<p>Application Deadline (Midnight Paris Time) : 07-APR-2025<\/p>\n<p>UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism<\/p>\n<p><strong>(Only Candidates who are entitled to work in Jordan may apply to this position)<\/strong><\/p>\n<h2 id='overview-of-the-functions-of-the-post'  id=\"boomdevs_1\"><strong>OVERVIEW OF THE FUNCTIONS OF THE POST<\/strong><\/h2>\n<p>Under the overall delegated authority of the Head of the UNESCO Jordan Office, in Amman, and the direct supervision of the National Finance and Administrative Officer, the incumbent provides a series of administrative support services in compliance with UNESCO Rules and Regulations, practices, standards and procedures.<br \/>\nIn particular, the incumbent will carry out the following responsibilities:<\/p>\n<p>General Accountabilities:<\/p>\n<ul>\n<li>Act as certifying officer up to the authorized level delegated by the Chief Financial Officer;<\/li>\n<li>Draft and prepare routine correspondence, memoranda and non-substantive reports;<\/li>\n<li>Maintain confidential and general files and establish reference systems;<\/li>\n<li>Assist in the preparation of budgetary and financial reports, statistics or projections for managers&#8217; use;<\/li>\n<li>Review draft reports, verify overall accuracy and consistency, cross-check consistency of figures;<\/li>\n<li>Assist in overseeing activities related to office maintenance, security, transport and similar services, as required;<\/li>\n<li>Provide guidance and interpretation on non-complex administrative rules, regulations and procedures.<\/li>\n<\/ul>\n<p>Finance Accountabilities:<\/p>\n<ul>\n<li>Assist and inform the supervisor on financial status, by using management information systems and reporting;<\/li>\n<li>Code, record and reconcile accounting transactions;<\/li>\n<li>Verify and process payments;<\/li>\n<li>Maintain specific accounts, calculate and compile financial data, prepare routine reports;<\/li>\n<li>Generate expenditure reports from the automated systems;<\/li>\n<li>Provide assistance and guidance to staff on basic financial procedures, requirements related to payments, and on banking and currency provisions.<\/li>\n<li>Act as bank focal point in charge of reconciliation and follow up on bank documents.<\/li>\n<\/ul>\n<h2 id='long-description'  id=\"boomdevs_2\">Long Description<\/h2>\n<p>Budget Accountabilities:<\/p>\n<ul>\n<li>Monitor and control commitments and expenditures;<\/li>\n<li>Prepare detailed cost estimates and other data for use in budget analysis and proposals;<\/li>\n<li>Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifies any errors or irregularities);<\/li>\n<li>Generate expenditure reports from automated information system databases; compile budget data;<\/li>\n<li>Assist in the preparation, cost estimation and finalization of budget reports, carry out preliminary analysis of variances between budgets and actual expenditures; cross check consistency of figures;<\/li>\n<li>Review overall accuracy and consistency of draft reports; cross-check consistency of figures.<\/li>\n<li>Identify any other anomalies and errors; alert the supervisor and undertake transactions to correct errors\/omissions.<\/li>\n<\/ul>\n<p>HR Accountabilities:<\/p>\n<ul>\n<li>Assist in HR administrative matters;<\/li>\n<li>Draft correspondence and other documents for personnel actions, follow up on coming HR actions, maintain database;<\/li>\n<li>Retrieve and analyse HR-related data from automated systems; alert the supervisor of incosistencies\/ errors and propose corrective action;<\/li>\n<li>Process salaries, entitlements, claims, non-staff contracts etc. as per to established guidelines and procedures;<\/li>\n<li>Provide assistance, advice and briefings to newly arrived staff, experts and consultants on basic procedures; assist and support in issues related to visas, identity cards, driving licences and other necessary personnel-related documentation in accordance with requirements by the Organization and host country (liaise, as required, with the Ministry of Foreign Affairs).<\/li>\n<li>Assist in pre-recruitment formalities and provide support on the conduct of the recruitment process; coordinate interview schedules, prepare agenda and documentation.<\/li>\n<\/ul>\n<h2 id='long-description-1'  id=\"boomdevs_3\">Long Description<\/h2>\n<p>Logistics:<\/p>\n<ul>\n<li>Shipment: make arrangements, assist and advise on shipping; liaise with customs;<\/li>\n<li>Procurement: assist in initiating procurement action, in the preparation of purchase orders and contracts, monitor status of requisitions and maintain contact with suppliers;<\/li>\n<li>Travel: assist and provide guidance in preparation of travel plans, review travel claims, prepare travel orders; issue travel advances.<\/li>\n<li>Assist in all security related matters. May liaise and cooperate with UNDSS on matters related to safety and security.<\/li>\n<\/ul>\n<h2 id='competencies-core-managerial'  id=\"boomdevs_4\"><strong>COMPETENCIES (Core \/ Managerial)<\/strong><\/h2>\n<p>Accountability (C)<\/p>\n<p>Communication (C)<\/p>\n<p>Innovation (C)<\/p>\n<p>Knowledge sharing and continuous improvement (C)<\/p>\n<p>Planning and organizing (C)<\/p>\n<p>Results focus (C)<\/p>\n<p>Teamwork (C)<\/p>\n<p>Professionalism (C)<\/p>\n<h2 id=''  id=\"boomdevs_5\"><strong>&#8211;<\/strong><\/h2>\n<p>For detailed information, please consult the <a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/en.unesco.org\/sites\/default\/files\/competency_framework_e.pdf\">UNESCO Competency Framework<\/a>.<\/p>\n<h2 id='required-qualifications'  id=\"boomdevs_6\"><strong>REQUIRED QUALIFICATIONS<\/strong><\/h2>\n<p><strong>Education<\/strong><\/p>\n<ul>\n<li>Completed secondary, technical and\/or vocational education.<\/li>\n<\/ul>\n<p><strong>Work Experience<\/strong><\/p>\n<ul>\n<li>Minimum 5 years of relevant professional experience in administration, finance, accounting, or audit.<\/li>\n<\/ul>\n<p><strong>Skills and competencies:<\/strong><\/p>\n<ul>\n<li>Good interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.<\/li>\n<li>Ability to analyze, interpret financial data, and monitor budgets.<\/li>\n<li>Good organizational and coordination skills; ability to take initiatives, establish priorities and monitor own work plans.<\/li>\n<li>Ability to work as part of a team, and provide efficient, quality and timely support and capacity to effectively manage priorities.<\/li>\n<li>Strong sense of integrity and confidentiality.<\/li>\n<li>Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages.<\/li>\n<\/ul>\n<p><strong>Languages:<\/strong><\/p>\n<ul>\n<li>Excellent knowledge (spoken and written) of Arabic and English.<\/li>\n<\/ul>\n<h2 id='desirable-qualifications'  id=\"boomdevs_7\"><strong>DESIRABLE QUALIFICATIONS<\/strong><\/h2>\n<p><strong>Education:<\/strong><\/p>\n<ul>\n<li>Specialized training or courses in one or more of the following disciplines: administration, finance, accounting and\/or procurement.<\/li>\n<\/ul>\n<p><strong>Work Experience:<\/strong><\/p>\n<ul>\n<li>Relevant experience within the United Nations System;<\/li>\n<li>Experience with an Enterprise Resource Planning system (ERP).<\/li>\n<\/ul>\n<p><strong>Languages:<\/strong><\/p>\n<ul>\n<li>Knowledge of another official language of UNESCO (Chinese, French, Russian or Spanish).<\/li>\n<\/ul>\n<h2 id='benefits-and-entitlements'  id=\"boomdevs_8\"><strong>BENEFITS AND ENTITLEMENTS<\/strong><\/h2>\n<p>UNESCO\u2019s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.<\/p>\n<p>The approximate annual starting salary for this post is 17 286 Jordanian Dinars.<\/p>\n<p>For full information on benefits and entitlements, please consult our <a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/unesco.sharepoint.com\/:b:\/s\/HRMTeam\/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D\">Guide to Staff Benefits<\/a>.<\/p>\n<h3 id='how-to-apply'  id=\"boomdevs_9\">How to apply<\/h3>\n<h3 id='selection-and-recruitment-process'  id=\"boomdevs_10\"><strong>SELECTION AND RECRUITMENT PROCESS<\/strong><\/h3>\n<p>Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the <a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/careers.unesco.org\/job\/Amman-Administrative-Assistant\/815208102\/\">UNESCO careers website.<\/a> No modifications can be made to the application submitted.<\/p>\n<p>The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and\/or assessments, as well as an interview.<\/p>\n<p>UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.<\/p>\n<p>Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.<\/p>\n<p>[ad_2]<br \/>\n<br \/><a href=\"https:\/\/reliefweb.int\/job\/4138366\/administrative-assistant\">Source link <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>[ad_1] Country: Jordan Organization: UN Educational, Scientific and Cultural Organization Closing date: 7 Apr 2025 Post Number : 5JOADM0703RP Grade : G-5 Parent Sector : Sector For Administration and Management (ADM) Duty Station: Amman Job&#46;&#46;&#46;<\/p>\n","protected":false},"author":1,"featured_media":3356,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"_eb_attr":"","footnotes":""},"categories":[163],"tags":[631,632],"course":[],"event":[],"internship":[],"class_list":["post-17796","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-international-jobs-2","tag-administrative","tag-assistant"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Administrative Assistant - SECARDO<\/title>\n<meta name=\"description\" content=\"Administration\/Finance Job in Jordan, requiring 5-9 years of experience, from UNESCO; 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