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The International Rescue Committee (IRC) responds to the world\u2019s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.<\/p>\n
THE PURPOSE of the ROLE:<\/strong><\/p>\n Working in partnership with local and national civil society organizations and governmental partners is fundamental to IRC\u2019s mission! Effective local partnerships enable the IRC to pursue its objectives, resulting in more adaptable and durable assistance that reaches more people and produces better outcomes for our clients! Investing in local partners not only recognizes those organizations as allies in achieving the IRC\u2019s core outcomes, but also acts as a motivation and driver of change.<\/p>\n The AMU Compliance and Policy (C&P) Subcontracts Compliance Officer will support and guide on IRC\u2019s subcontract and partnership portfolio, serving as a main point of contact for staff on sub-contract related questions. Serving as an in-house subcontract and PEERS expert, building the knowledge and capacity of staff, while continuously encouraging the deeper realization of IRC\u2019s partnership principles. This position reports to the Deputy Director of Sub-awards and Partnerships Compliance.<\/p>\n Key Working Relationships<\/strong><\/p>\n Donor Compliance Specialist team; Program and Awards Support Teams, Technical Units<\/p>\n Key Accountabilities<\/strong><\/p>\n Partnership agreements and subcontracts drafting<\/strong><\/p>\n \u2022 Develop compliant sub-agreement templates based on the donors’ rules and requirements (private and institutional donors), and leading the review process with Donor Compliance Specialists and IRC departments, as needed<\/p>\n \u2022 Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multi-lingual templates.<\/p>\n \u2022 In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions.<\/p>\n Sub-agreements and subcontracts review and approval \u2013 private and statutory donors<\/strong><\/p>\n \u2022 Working through the OTIS system (i.e. grants management application system) and as per PEERS approval thresholds, review and approve:<\/p>\n \u2022 Escalated partnership packages, including due diligence documentation and the sub-award\/partnership agreements, for compliance with IRC\u2019s internal procedures;<\/p>\n \u2022 subcontracts and supporting documents for completeness and, if incomplete, work with teams to revise the submission accordingly.<\/p>\n Advice, mentorship and capacity-building<\/strong><\/p>\n \u2022 Ensure overall compliance to IRC systems and policies by providing direct day-to-day support and assistance on the development, review, and execution of subcontracts and sub-grant agreements. Act as a compliance focal point for partnerships under private funding, and other statutory donors, by providing guidance and advice on the processing\/implementing of PEERS, IRC internal policies and sophisticated donor rules and regulations.<\/p>\n \u2022 Build IRC staff knowledge and provide mentorship on the subcontracting and partnership agreement due diligence and PEERS processes with a focus on developing complete contract\/agreement packages to ensure IRC staff efficiently identify and mitigate risks associated with specific partnerships. Strengthen IRC staff capacity on agreement review processes by providing ad hoc mentorship and facilitating PEERS specific info sessions and induction training to improve their skills. Developing an internal library of resources and regularly update training material resources and partnership processes.<\/p>\n Systems strengthening<\/strong><\/p>\n \u2022 Collaborate across departments (e.g. C&P Donor Specialists, Finance, Ethics and Compliance, and Office of the General Counsel) to find broader solutions as they relate to subcontracts and partnership agreements<\/p>\n \u2022 Provide response to partners\u2019 questions and concerns. Coordinating and engaging other departments (e.g. OGC) for input as needed. In close collaboration with other AMU departments, assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS.<\/p>\n \u2022 Explore opportunities for more data analysis and data-informed decision-making with other teams (finance, RPAS, donor specialists, etc.).Facilitate community of practice on compliance, partnerships, and partner support across country offices<\/p>\n \u2022 Participate and engage in contract readiness activities and lead or support in the development of Subcontracting Standard Operating Procedures (SOPs) and update\/revise Subcontracting manuals.<\/p>\n \u2022 When needed and upon request, assist with other duties as assigned.<\/p>\n Requirements<\/strong><\/p>\n \u2022 Demonstratable professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects<\/p>\n \u2022 Solid understanding of USAID and\/or FCDO policies and procedures, specifically in contacts and subcontracts<\/p>\n \u2022 Demonstrated experience developing subcontracts and partnership agreements<\/p>\n \u2022 Excellent attention to details<\/p>\n \u2022 Demonstrated ability to communicate sophisticated topics, related to donor or legal compliance, finance, contracts management, and procedures to a wider audience (e.g. across cultures and staffing levels)<\/p>\n \u2022 Excellent oral and written communication skills, including the ability to optimally and efficiently converse with donors, partners, and other internal departments<\/p>\n \u2022 Ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and\/or trainings for multicultural settings a plus.<\/p>\n \u2022 Ability to problem-solve in a fast-paced team environment and prioritize accordingly;<\/p>\n \u2022 Ability to travel up to approximately 20% of time;<\/p>\n \u2022 Excellent digital literacy: MS Word, Excel, PowerPoint, and email\/internet software.<\/p>\n \u2022 Excellent written and verbal command of English, French<\/p>\n Disclaimer<\/strong><\/p>\n Nothing in this description restricts management\u2019s right to assign or reassign duties and responsibilities to this job at any time. The job description is subject to change depending on the needs of the organization.<\/p>\n Compensation:<\/strong><\/p>\n Posted pay ranges apply to UK-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.<\/p>\n Standard of Professional Conduct:<\/strong> The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way \u2013 our Code of Conduct. These are Integrity, Service, Accountability, and Equality.<\/p>\n Commitment to Gender, Equality, Diversity, and Inclusion:<\/strong> The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.<\/p>\n https:\/\/careers.rescue.org\/us\/en\/job\/req55581\/Subcontracting-Compliance-Officer<\/a><\/p>\nHow to apply<\/h2>\n