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Position Title: Project Assistant (NFI Storage and Pipeline)
\nDuty Station: Doha, Qatar
\nClassification: General Service Staff, G-5
\nType of Appointment: Special Short Term (9 Months), with possibility of extension
\nEstimated Start Date: As soon as possible
\nClosing Date: 14th October 2024<\/p>\n
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.<\/p>\n
Context: Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.<\/p>\n For the purpose of this vacancy, the following are considered first-tier candidates: All external candidates, except candidates from non-represented member states.<\/p>\n As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advanced understanding of migration issues, encourage social and economic development through migration, and uphold the human dignity and well-being of migrants of affected by the ongoing emergency.<\/p>\n Under the overall supervision of the Project Coordinator (NFIs), and the direct daily supervision of the Senior Project Assistant (NFIs Pipeline and Storage), working closely with the Assistance Programme Units and Supply Chain Unit, and all IOM thematic units, the incumbent will be responsible for performing the following tasks:<\/p>\n Core Functions \/ Responsibilities: Required Qualifications and Experience Experience Skills Languages REQUIRED DESIRABLE Notes Required Competencies Core Competencies \u2013 behavioural indicators level 1 IOM\u2019s competency framework can be found at this link.<\/p>\n Competencies will be assessed during a competency-based interview.<\/p>\n For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies<\/p>\n In order for an application to be considered valid, IOM will only accept applications received through IOM\u2019s Recruitment Platform: IOM Careers (oraclecloud.com)<\/p>\n Interested candidates are invited to submit their applications via Oracle not later than 14 10 2024. Internal Candidates: View the internal job posting<\/a><\/p>\n
\nThe International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society.
\nIOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int\/diversity<\/a>.<\/p>\n
\n1. Internal candidates
\n2. Candidates from the following non-represented member states:
\nAntigua and Barbuda; Barbados; Botswana; Cape Verde; Comoros; Congo
\n(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
\nIceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar;
\nMarshall Islands; Micronesia (Federated States of); Namibia; Nauru;
\nPalau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;
\nSouth; Tuvalu; Uzbekistan; Vanuatu
\nSecond tier candidates include:<\/p>\n
\n1. Under the guidance of the Project Coordinator and Senior Project Assistants, participate in planning Non-Food and Food Items restocking, storage, and prepositioning for distribution.
\n2. Support coordination prepositioning: Follow the schedule and the delivery of Non-food and Food items to storage and distribution sites, ensuring timely and accurate stock delivery.
\n3. Maintain Records: Keep detailed records of all incoming and outgoing stock of items, including dates, quantities, and destinations.
\n4. Communication: Liaise with IOM procurement, IOM warehouse, NFI distribution, and IOM internal teams to ensure smooth and efficient NFIs pipeline operations.
\n5. Receipt of NFI Shipments: Participate in verifying and inspecting incoming Non-food and Food items shipments to ensure they match the technical specifications in purchase requests\/orders and are in good condition.
\n6. Organize Storage: Arrange Non-food and Food items in the storage and distribution sites according to their categories and storage requirements, ensuring optimal space utilization and easy access.
\n7. Stock Rotation: Implement first-in, first-out (FIFO) methods for hygienic Non-food items and Food items to maintain freshness and reduce waste.
\n8. Inspect Goods: Conduct quality checks on non-food and food items to ensure they meet the required standards and specifications.
\n9. Adhere to Standard operating procedures (SOPs): Ensure compliance with all relevant safety, health, and environmental SOPs, especially for the storage and handling of Non-Food and food items.
\n10. Maintain Cleanliness: Participate in keeping the storage areas clean and organized, following hygiene standards to prevent vectors and contamination of food items.
\n11. Safety Protocols: Implement and follow safety protocols to minimize the risk of accidents and injuries in the storage areas.
\n12. Report: Prepare regular reports on inventory levels and pipeline performance and promptly bring any issues encountered to the Project Coordinator’s attention.
\n13. Record-Keeping: Maintain accurate and up-to-date records of all transactions and activities related to the NFI pipeline and storage operations.
\n14. Support the collection and recycling of reusable NFI items, which includes disinfecting, sanitizing, cleansing, and prepositioning the items for redistribution.
\n15. Assist to implement the PSEAH risk mitigation plan in the area of responsibility.
\n16. Perform other duties as required within the competencies and responsibilities of the position.<\/p>\n
\nEducation
\n\u2022 Bachelor\u2019s degree in supply chain, Business studies, humanitarian studies, Development studies, or related fields from an accredited academic institution with three years of experience in NFIs Pipeline programming, Warehousing, Procurement, and logistics in emergencies, or,
\n\u2022 Completed high school with at least five (5) years of relevant experience.<\/p>\n
\n\u2022 Professional experience in humanitarian NFIs programming, NFI Pipeline monitoring, supply chain.
\n\u2022 Prior relevant professional experience in NFIs distribution, Warehouse and inventory Management in a humanitarian context
\n\u2022 Prior experience working in a camp.
\n\u2022 Prior experience of supervising unskilled and skilled staff is an advantage
\n\u2022 Preferable prior experience working with a United Nations agency in an emergency context.
\n\u2022 Knowledge of working with migrants and refugees.<\/p>\n
\n\u2022 Basic knowledge of Microsoft Office (Word, PowerPoint, and familiarity with Publisher) and Office 365 (SharePoint, OneDrive, and Teams).
\n\u2022 Excellent operational, organizational, and communication skills and the ability to work harmoniously with other colleagues from diverse backgrounds.
\n\u2022 Proven experience in drafting reports, and other information products
\n\u2022 Experience in project management, monitoring, evaluation, and reporting will be an advantage.<\/p>\n
\nIOM’s official languages are English, French, and Spanish.<\/p>\n
\nFor this position, fluency in English is required.<\/p>\n
\nKnowledge of Pashtu, Dari, Urdu\/Hindi, Arabic, and other local languages commonly used at CAS will be an added advantage.<\/p>\n
\n*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https:\/\/whed.net\/home.php<\/a>).<\/p>\n
\nValues
\n\u2022 Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
\n\u2022 Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles\/rules and standards of conduct.
\n\u2022 Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
\n\u2022 Courage: Demonstrates willingness to take a stand on issues of importance.
\n\u2022 Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.<\/p>\n
\n\u2022 Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
\n\u2022 Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
\n\u2022 Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
\n\u2022 Accountability: takes ownership for achieving the Organization\u2019s priorities and assumes responsibility for own action and delegated work.
\n\u2022 Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.<\/p>\nHow to apply<\/h2>\n
\nApplications may be sent through the links below:<\/p>\n