Accounting and Administration Coordinator

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Administration and Finance Manager

(National hiring based in Guatemala City)

AIM

Manage material and financial resources related to the Mission’s processes, monitor budget execution, cash flows, financial analysis, staff mobility and control of administrative expenses; ensure the timely supply of resources required for the implementation of operational projects and operation of Mission units.

JOB PROFILE

Specific studies and areas of knowledge

• Bachelor’s degree in Business Administration – Finance (preferred), or related sciences.
• Good knowledge of Office packages (Word, Excel, Lotus, PowerPoint), Internet.
• Intermediate knowledge of English (oral, written, read).

Work experience

• Proven work experience with at least 5 years of professional career in the fields of Administration, Finance, Logistics and Accounting.

Skills and competencies required for the position

• Focus on customer service.
• High capacity to work independently.
• Good initiative and problem-solving skills.
• Excellent level of analysis and decision making.
• Good negotiation and communication skills (to maintain a good network of contacts with suppliers and customers).
• Be discreet, neutral and confidential in your work, with a high capacity to listen and communicate.
• Empathy and ease of relating to other people.
• Ability to organize, plan and manage time.
• Availability to travel within and outside the country.

MAIN RESPONSIBILITIES (JOB DESCRIPTION)

Finance

• Management of financial procedures (monthly closings).
• Preparation of annual budgets.
• Accounting and administrative reports.
• Control of different accounting accounts.

General administration and premises

• Monitoring the maintenance of the building occupied by the ICRC.
• Coordination of property cleaning activities, payments, access, parking, visits and purchases.

Welcome

• Maintains close communication with Welcome responsible for DRMEX and SAL.
• Records, archives and manages general information of the Welcome department in an accurate and confidential manner.

IT

• Support and organization of equipment purchases in coordination with IT MEX, inventory control.

Logistics

• Purchase management in coordination with LOG MEX, review of procedures and administrative issues of vehicles.
• Logistical support and assistance in matters of import and export of materials, field support for any logistics procedure.

Human Resources

• Supports the Head of Mission in resolving conflicts or problems that arise regarding personnel.
• Acts as HR focal point for resident staff, reporting concerns or questions to HR/MEX, communicating and ensuring compliance with institutional policies and HR procedures
• Manages, coordinates and supervises the performance of colleagues under his/her supervision.

We offer: Competitive salary, benefits above the law, opportunity to contribute to an international humanitarian organization. (30 days of bonus, 22 days of vacation, life insurance, seniors and minors, support after the 2-month trial period to study a language).

Workplace: Based in Guatemala City.

How to apply

HOW TO APPLY FOR THE POSITION?

Interested parties who meet the requirements, please complete the information with your updated CV and your Letter of Motivation:

https://icrc.hiringroom.com/jobs/get_vacancy/66b53215e4314af809b6291d

Deadline for receiving applications 24:00 hrs Thursday, August 22, 2024

Please include your gross financial expectations in your CV and the minimum time frame for being available.

IMPORTANT

Foreign candidates must have a work permit in Guatemala

The ICRC is firmly committed to diversity and inclusion, and in its recruitment processes it makes no distinction based on race, gender, age, religion, sexual orientation, gender identity, gender expression, and/or any other type. We encourage all persons who meet the requested professional profile to participate in our calls for applications.

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