Agreement Management Officer
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The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in more than 40 countries to provide appropriate assistance with a rights-based approach to refugees, asylum seekers, displaced persons internal, repatriated and migrants. DRC has been present in Colombia since 2011 with a focus on Humanitarian Mine Action (HMA) and providing support to the population affected by the conflict in the south of the country, but in 2018 it expands its operations in response to the Venezuelan crisis. DRC Colombia currently implements a humanitarian response focused on protection for Venezuelan and returned Colombian refugees and migrants in Colombian cities such as Riohacha, Barranquilla and Bogotá, currently also incorporating activities in the municipality of Barbacoas and Norte de Santander.
About work:
Under the supervision of the Agreement Management Coordinator, the Agreement Management Officer will contribute to the preparation of reports, project proposals and other relevant documents in line with DRC’s overall and country program strategy, and will guarantee adequate management of the agreements, including compliance with donor requirements, training of program teams and field support, supporting the Agreements Coordinator in project management from the agreements area.
Main responsibilities
Program development:
- Reports: Coordinate and support the development and delivery of timely, high-quality reports to donors, partners and coordination platforms on program progress, ensuring that all donor reporting requirements are met, strategically positioning DRC as leader in programming in the country context, in coordination with all DRC areas involved and with local partners.
- Compliance with donor requirements: Support the Agreement Management Coordinator in providing timely and thorough responses to information requests from internal and external sources to ensure compliance with donor requirements, including local partners.
- Training: Support the Agreement Management Coordinator in training program and field support teams, including local partners, on compliance with donor standards, writing reports and project proposals, and procedures. project management standards from the agreements area.
- Development of proposals and project amendments: Support the Agreement Management Coordinator in the development and submission of high-quality concept notes, proposals and amendments, including drafting, production, and coordination with all involved DRC areas, and ensuring compliance with requirements of information, presentation, formats and relevant annexes.
- Project management: Support the Agreement Management Coordinator in facilitating project monitoring meetings throughout the project cycle, ensuring necessary documentation, and preparing key project information for teams.
- Carry out field visits and/or missions in the country as necessary (participate in training, meetings, etc.).
- Support in the preparation of internal and external meetings, ensure presentations and minutes.
- Work closely with Monitoring, Evaluation and Learning (MEAL) program staff to ensure tracking of best practices and reporting on program activities.
- Translation of documents when necessary from English to Spanish and vice versa.
- The correct use of the DRC Enterprise Resource Planning System (Dynamics) in the agreement management administration functionalities.
- Manage any other ad hoc tasks related to program and grant management as required by the Agreement Management Coordinator or Program Manager.
Experiences and technical skills:
- At least 2 years of experience and knowledge in reporting, planning, sourcing and managing funds. Previous work experience with local or international NGOs and/or institutional donors will be considered a strong advantage.
- Experience working with ECHO, BHA, UNHCR, PM/WRA, BPRM, IOM, SIDA, DANIDA, SDC, WFP and other donors will be considered a great advantage.
- Report writing skills; Demonstrated experience preparing program reports for various audiences, including DRC headquarters and regional headquarters; the donors; community stakeholders; government agencies.
- Excellent coordination, interpersonal and communication skills; able to organize several processes at the same time and communicate effectively with co-workers and stakeholders.
- Excellent analytical and writing skills with a detail orientation; Experience in processing critical qualitative and quantitative information from complex data to inform program performance, learning, and quality improvements.
- A solid understanding of all stages of program cycle management and quality standards for humanitarian programming.
- Fluency in Spanish and English, both spoken and written.
- Good administrative and numerical skills and attention to detail.
- Excellent computer skills (MS Word, Excel and PowerPoint essential).
- Experience in the international emergency context will be considered a great advantage
Required Education:
Undergraduate or postgraduate degree in International Politics, Social Sciences or another relevant field, with specializations in Monitoring and Evaluation; Project management.
All DRC roles require the incumbent to master the DRC core competencies:
- Achieve excellence: focus on achieving results and ensuring efficient processes
- Collaboration: involve relevant parties and encourage feedback
- Take the initiative: take ownership and initiative while pursuing innovation
- Communicate: listen and speak effectively and honestly.
- Demonstrate integrity: act in accordance with the DRC vision and values
We offer:
- The opportunity to belong to one of the best NGOs in the world.
- Access to more than 1,000 free online trainings and certificates.
- Prepaid medicine, 100% coverage of the policy for the employee and special price for beneficiaries.
- Contract duration: 6 months with the possibility of extension depending on performance and availability of funds
- Salary starting at $4,177,000 according to the candidate’s experience for national contracts.
- Estimated start date: 06/03/2024
Application process
All applicants must upload a cover letter (1 page) and a current resume (no longer than 3 pages).
Application closing date: Tuesday, May 14, 2024 at 11:59 am. Local time.
How to apply
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