Finance Officer
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The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, working in over 40 countries to provide appropriate assistance with a rights-based approach to refugees, asylum seekers, internally displaced persons, returnees and migrants. DRC has been present in Colombia since 2011, but in 2018 it expanded its operations in response to the Venezuelan crisis. Currently, DRC Colombia implements a humanitarian response focused on protection for Venezuelan and Colombian refugees and returned migrants in Colombian cities such as Riohacha, Barranquilla and Bogotá, and currently also includes activities in Nariño and Norte de Santander.
POSITION OVERVIEW:
Responsibilities:
Financial and Budget Management:
• Ensure data and transactions are correctly recorded and entered into DRC Dynamics.
• Prepare and reconcile bank statements according to established weekly and monthly deadlines.
• Prepare and reconcile petty cash(ies) on a weekly and monthly basis.
• Maintain files and financial records in an orderly manner.
• Monitor contracts on a monthly basis and ensure that all contracts are renewed, closed
or pay on time.
• File, scan and send financial documents to the Bogotá office on a monthly basis.
• Correctly use DRC Dynamics functionalities.
• Monitor budget for all budgets assigned to the Barbacoas base.
• Support in the preparation of reports to donors.
• Support the organization of external and internal audits and requests for information from donors.
• Ensure the weekly accounting closing of the Barbacoas base and the sending of the “Cash Counts” on time.
• Ensure the monthly accounting closing of the database within the established times.
• Preparation and review of payments managed in the office.
• Manage the banking platform.
• Create payments in the DRC Dynamics system and upload them to the bank, after reviewing compliance with DRC’s internal procedures, as well as the corresponding supporting documents.
• Calculation and practice of withholding taxes, according to the guidelines given by the national office.
Cash Management:
• Maintain cash controls in accordance with procedures established by DRC.
• Monitor cash reserves.
• Prepare cash requests to the Bogotá-Country headquarters.
• Carry out banking transactions.
• Maintain updated daily record of transactions in the DRC Dynamics system.
• Management and handling of petty cash resources in accordance with the procedures established by DRC.
Administration:
• Act as auditor/verifier of the accounting and finance area processes at the base.
• Comply with internal donor requirements.
• Manage the documentary processes corresponding to the contract.
• Support the administrative process of recruitment and selection of personnel.
• Support the administrative process of document management in the finance areas.
Safety and Health at Work:
- Seek comprehensive care for your health.
- Actively participate in the formation of the COPASST – Workplace Coexistence Committee – Emergency Brigades, as well as the activities they carry out.
- Comply with the rules, regulations and instructions of the SST SG.
- Report any potential hazards and risks at your workplace in a timely manner.
- Attend SST training defined by the SG-SST training program.
- Ensure that your workplace and work area are kept in order and clean.
- Provide clear, truthful and complete information about your health status.
- Immediately report any work accidents, incidents (near accidents) and illnesses diagnosed as occupational to the SST area and your immediate supervisor.
- Report to the immediate supervisor the need to take corrective or preventive actions, which correspond to real or potential non-conformities of the process to which it belongs.
- Participate in training activities, drills and those scheduled by occupational health and safety
- Participate and contribute to compliance with the SG-SST policy and objectives.
EXPERIENCE AND TECHNICAL SKILLS:
Requirements in terms of Experience:
- Two years of work experience in a similar role, preferably in an international NGO.
- Mastery of office tools highly desirable, particularly the use of MS Excel (Advanced)
Requirements in terms of academic training and technical knowledge:
- University degree in Finance / Accounting / Business Administration.
Languages:
- Intermediate level English, written and spoken
All DRC roles require the incumbent to master the DRC core competencies:
• Achieve excellence: focus on achieving results and ensuring efficient processes
• Collaboration: Involve relevant parties and encourage feedback
• Taking the initiative: taking ownership and initiative while pursuing innovation
• Communicate: listen and speak effectively and honestly
• Demonstration of integrity: acting in accordance with DRC’s vision and values
We offer:
• The opportunity to belong to one of the best NGOs worldwide.
• Access to over 1,000 free online training courses and certificates.
• Prepaid medicine, 100% coverage of the policy for the employee and special price for
beneficiaries.
• National fixed-term contract for 6 months with all legal benefits, with the possibility
contract renewal based on performance and availability of funds.
• Salary starting at $3,341,000 depending on the candidate’s experience and skills.
• Start date: October 2024
• Salary and conditions in accordance with the terms of employment in Colombia.
Application process
All applicants must upload only one cover letter (1 page) and one resume.
updated (not exceeding 3 pages) no more support will be received by this means.
Use 1: The applicant who applies for this call authorizes DRC to validate the personal information provided in the resume. His/her identification will be verified in public and private databases for the exclusive use of validating the information, in accordance with our anti-fraud, money laundering and terrorist financing policies.
Use 2: Applicants who freely and voluntarily wish to take part in the selection process to fill the position of this call must strictly adhere to the applicable regulations (suitability of the qualifications presented, execution of tests on a personal and individual basis, and veracity of information), adhering to the DRC manuals and anti-fraud policies, under penalty of declaring disqualified any applicant who incurs in any irregularity in the opinion of the organization, even on the basis of mere suspicion, and even in possible criminal conduct in accordance with Colombian law.
How to apply
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